Registry Clerk

In brief

**Overview** This is an advert for a Registry Clerk position, Ref No: 2026/160/OCJ, within the Office of the Chief Justice (OCJ). The role is based at the KwaZulu-Natal Division of The High Court in Pietermaritzburg. The salary for this Level 05 position ranges from R237,453 to R279,708 per annum. The successful candidate will be required to sign a performance agreement. **What you will do** Key responsibilities include: * Handling incoming and outgoing correspondences. * Receiving, sorting, registering, and dispatching mail. * Distributing notices on registry issues. * Recording receipt files and protection records, ensuring correct filing. * Ensuring the storeroom is locked to limit access. * Replacing torn out registers. * Keeping closed registers safe in the archival storeroom. * Rendering an effective filing and record management service. * Opening and closing files according to the record classification system. * Filing/storing, tracing (manually), and retrieving documents and files. * Ensuring information inside personal files is filed accordingly. * Completing index cards for all files. * Maintaining safe custody and protection of files and records. * Labelling files neatly for easy retrieval. * Arranging and packaging files for archives and distribution. * Ensuring sufficient filing space in the storeroom to prevent misfiling. * Registering all files requested by relevant clients (e.g., Auditors and HR practitioners). * Processing documents for archiving and/or disposal. * Conducting electronic scanning of files. * Sorting and packaging files for archives and distribution. * Compiling a list of documents to be archived and submitting it to the supervisor. * Keeping records for archived documents. **Requirements (from the original advert)** * Applicants should be in possession of a Grade twelve (12) certificate or equivalent qualification at NQF level four (4) as recognised by SAQA. * No experience required. * A relevant qualification in the field of will serve as an added advantage. * Knowledge and skills: * Understanding of the National Archives Act and Regulations. * Understanding of the legislative framework governing the Public Service. * Knowledge of storage and retrieval procedures in terms of the working environment. * Understanding of the work in registry and Batho Pele Principles. * Communication skills (written and verbal). * Interpersonal relations. * Computer literacy (MS Office). * Numerical skills. * Time management skills. * Planning skills. * Organising skills. * Report writing skills. **Who should apply** This role is suitable for individuals who possess a Grade 12 certificate (or an equivalent NQF level 4 qualification) and are looking for an entry-level position as no prior experience is required. Candidates with a relevant qualification in the field (as described in the requirements section) will be at an advantage. Ideal applicants will demonstrate a solid understanding of the National Archives Act, Public Service legislative frameworks, registry work, storage/retrieval procedures, and Batho Pele Principles. Essential skills include strong communication (both written and verbal), interpersonal relations, computer literacy with MS Office, numerical aptitude, time management, planning, organising, and report writing. Preference will be given to candidates in line with the Employment Equity goals of the Organisation. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/office-of-the-chief-justice-ocj-vacancies-from-circular-39-of-2026#spani-ref-2026-160-ocj Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• No previous work experience required.

• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (govpage). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.