Personal Assistant (office Of The Chief Executive)

In brief

Overview This role is for a Personal Assistant in the Office of the Chief Executive, located within the Pongola-Umzimkhulu Catchment Management Agency. This agency is a branch of the Department of Water and Sanitation (DWS) and is identified as a Public Water Resource Management Agency. It operates as an entity of the National Department of Water and Sanitation, established under the National Water Act, 1998. The position is based in Durban and carries a salary of R338 106 per annum (Level 07). Employees of the CMA have employment terms and conditions similar to those under the Public Service Act, although they are not directly employed by the Public Service Act itself. What you will do The Personal Assistant will provide personal and secretarial support services to the Office of the Chief Executive. This encompasses rendering administrative support and assisting the Chief Executive Officer (CEO) with meeting-related tasks and the administration of the office's budget. Responsibilities include operating and maintaining office equipment like computer systems and photocopiers, performing advanced typing work, and using discretion to manage meeting requests (accepting, declining, or referring based on importance and urgency). The role involves coordinating with and advising the manager on engagements, compiling appointment schedules, and ensuring efficient information and document flow to and from the manager's office. The assistant is responsible for the safekeeping of documentation in line with relevant legislation and policies. Other duties include obtaining inputs and collating various reports (e.g., progress, monthly, management), scrutinizing routine submissions to make notes or recommendations, and drafting documents as needed. The PA will also handle filing, collect, analyze, and collate requested information, clarify instructions, prioritize issues, manage the unit's leave register and telephone accounts, and procure standard office items. Furthermore, the role involves preparing for meetings by scrutinizing documents, compiling necessary materials, recording minutes/decisions, communicating them to relevant parties, and coordinating logistical arrangements. The assistant will also collect and coordinate documents related to the manager’s budget, monitor expenditure commitments, and alert managers to potential over or under-spending. Maintaining acquaintance with and staying updated on relevant Public Services and departmental prescripts, policies, and procedures applicable to the manager is also required to ensure efficient and effective support. Requirements (from the original advert) * A Secretarial Diploma or equivalent qualification. * Three (3) to five (5) years’ experience in rendering support services to senior management. * Excellent computer literacy skills. * Advanced proficiency in Microsoft Office suite. * Good Office management skills (document tracking, storage, and retrieval system). * Sound organizational skills. * High level of reliability. * Ability to act with tact and discretion. * Ability to research and analyse documents and situations. * Good grooming and presentation skills. * Self-management and motivation. * Knowledge of dispute resolution process. * Knowledge of basic financial management. * Knowledge of relevant legislations skills. * Excellent communication skills (verbal and written). * Good accountability and ethical conduct. * A valid driver’s license. Who should apply The ideal candidate for this role is described as someone who is highly reliable, self-motivated, flexible, creative, client focused, and quality orientated. Deadline Not specified Reference Original posting: https://www.govpage.co.za/vacancies/department-of-water-and-sanitation-dws-vacancies-from-dpsa-circular-39-of-2026#spani-ref-pucma-47 Source: govpage

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At a glance

• Microsoft Office

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