Secretary to the Deputy Principal: Corporate Services

In brief

**Overview** The role is for a Secretary to the Deputy Principal: Corporate Services at Ehlanzeni TVET College. This position involves providing comprehensive secretarial, receptionist, and clerical support to the Deputy Principal and their unit, ensuring efficient administrative operations within the college's corporate services division. **What you will do** * Provide a secretarial/receptionist support service to the manager, which includes receiving telephone calls and referring them, recording appointments and events in the manager's diary, typing documents for the manager and other staff, and operating office equipment like fax machines and photocopiers. * Provide a clerical support service to the manager in relation to liaising with travel agencies for travel arrangements, checking arrangements upon document receipt, arranging meetings and events (identifying venues, inviting role players, organizing refreshments, setting schedules). * Process travel and subsistence claims for the unit. * Process all invoices that emanate from the manager's work activities. * Record basic minutes of the manager's meetings where required. * Draft routine correspondence and reports. * Do filing of documents for the manager and the unit where required. * Administer matters such as leave registers and telephone accounts. * Receive, record, and distribute all incoming and outgoing documents. * Handle the procurement of standard items like stationery and refreshments. * Collect all relevant documents to enable the manager to prepare for meetings. * Remain up to date with regard to prescripts/policies and procedures applicable to the work terrain, including studying relevant public service and departmental prescripts/policies, and remaining abreast with office procedures and processes. **Requirements (from the original advert)** * Grade 12/ Standard 10. * 0 to 3 months experience in an administrative environment is essential. * Knowledge of the Public Sector, its Regulatory and Legislative Framework and Administration Procedures. * Basic knowledge of financial management and records management. * Ability to communicate with people at different levels and backgrounds. * Language (implied by communication skills, no specific language mentioned). * Good telephone etiquette. * Computer literacy. * Sound organizational skills. * Good people skills. * High level of reliability. * Basic written communication skills. * Ability to act with tact and discretion. * Good grooming and presentation. * Ability to maintain confidentiality. **Who should apply** This role is suitable for an individual with a Grade 12 qualification and up to three months of administrative experience. The ideal candidate will possess strong organizational, communication, and interpersonal skills, along with computer literacy and the ability to act with discretion and reliability. A basic understanding of the Public Sector's frameworks, financial management, and records management is also required. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/secretary-to-the-deputy-principal-corporate-services-ehlanzeni-tvet-college Source: myjobmag

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