Maintenance Administrator

In brief

**Overview** This role is for a Maintenance Administrator at Danté Personnel Recruitment. The position offers a CTC of R19,000 per month and involves comprehensive administrative support to maintenance operations, including managing requests, coordinating schedules, contractor liaison, and maintaining accurate records, with a requirement for rotational weekend standby for emergencies. **What you will do** * Receive maintenance requests, generate work orders (Job Cards), and coordinate daily and preventive maintenance schedules for internal teams and external trades. * Liaise with approved contractors to obtain quotes, assign tasks, and verify job completion to standard via photo or physical verification. * Process invoices from suppliers and contractors, and facilitate tenant recoveries or insurance claims (e.g., for burst geysers). * Maintain accurate logs in Computerized Maintenance Management Systems (CMMS) such as MRI/MDA. * Track and reorder supplies, spare parts, and tools to ensure the maintenance team is equipped for repairs. * Perform general office duties including filing, data entry, managing communications, and supporting managers. * Respond to maintenance requests, provide updates, and handle complaints efficiently. * Prepare reports, track costs, and provide data for management. * Ensure all maintenance activities comply with health and safety regulations (e.g., ISO 9001 or OHSA) and maintain certification records for equipment like cranes or elevators. * Prioritize urgent reactive repairs while maintaining a long-term preventive maintenance plan. * Coordinate emergency maintenance activities during rotational or weekend shifts, including standby every second weekend. **Requirements (from the original advert)** * Matric and a post-matric qualification would be beneficial. * Minimum 3+ years of experience in Administration. * Strong Administration experience. * Strong interpersonal skills to handle queries from tenants and technical staff via phone, email, or messaging apps. * Attention to detail for accurate record-keeping and reporting. * Proficiency in MS Office, especially Excel for reporting, and specialized maintenance software such as MRI/MDA. * Ability to prioritize urgent reactive repairs while maintaining a long-term preventive maintenance plan. * Availability to work Monday – Friday 08:00-17:00, including rotational or weekend shifts for emergency maintenance coordination, with standby every second weekend. **Who should apply** This role is suited for an experienced administrator with a minimum of 3 years in administration, who is highly organized, detail-oriented, and proficient in both general office software and specialized maintenance management systems (MRI/MDA). The ideal candidate will possess strong interpersonal skills for effective communication with various stakeholders, be capable of managing both proactive and reactive maintenance tasks, and be willing to work flexible hours including rotational weekend standby shifts for emergency coordination. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/maintenance-administrator-dant-personnel-recruitment Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Microsoft Excel
• Microsoft Office
• Data entry

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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