Administration Officer (Logistics - Pharmaceutical/Medical)

In brief

**Overview** This role is for an Administration Officer specializing in Logistics within the Pharmaceutical/Medical sector, working for MECS. The position is situated within a leading national research facility focused on accelerator-based science, specifically supporting the operations of its Nuclear Medicine Department. This is an opportunity to join a high-performance scientific environment that contributes to cutting-edge research, healthcare, and environmental solutions, and participates in national and international scientific collaboration. The primary purpose of the role is to provide comprehensive administrative and logistical support to ensure the efficient day-to-day operations of the Nuclear Medicine Department. **What you will do** * National and international client liaison * Processing bill of material journals, sales order capturing, delivery notes, and debtors management * Coordinating and monitoring national logistics operations to ensure accurate and timely deliveries * Preparing shipping documentation for local and national radiopharmaceutical orders * Liaising with freight forwarders and drivers to ensure on-time delivery * Tracking and resolving delivery-related issues through effective stakeholder communication * Document control of production-related documentation * General office administration including: * Records and database management * Diary management * Travel arrangements * Meeting coordination and support * Preparing itineraries for management * Ordering and managing departmental stationery and technical requirements * Preparation of reconciliation reports * Supporting Quality Management System documentation control * Drafting and distributing correspondence agendas, minutes, reports **Requirements (from the original advert)** * **Qualifications** * Matric / Grade 12 essential * National N Diploma NQF 6 in Office Administration or related field - with 18 months in-service training * **Experience** * 2–3 years’ relevant administrative experience * Experience in a pharmaceutical or production environment advantageous * Proven logistics experience with a track record of improving efficiency * Experience preparing reconciliation reports * Exposure to Quality Management Systems documentation * Experience arranging meetings and corporate functions * National and international client liaison experience * **Knowledge & Skills** * Proficiency in Microsoft Office Excel, Word, PowerPoint * Experience managing databases and using accounting software * Familiarity with travel management platforms * Production schedule maintenance * Filing systems and document control * Procurement and supplier order placement * Local and international sales dispatching and financial administration * Strong organisational skills with attention to detail * Excellent communication and problem-solving abilities **Who should apply** This role is ideal for a dynamic and detail-oriented Administration Officer with strong organizational, communication, and problem-solving skills. The successful candidate should be capable of providing comprehensive administrative and logistical support, managing day-to-day operations efficiently, and handling national and international client liaison. Experience in a scientific, pharmaceutical, or production environment with a focus on logistics and administrative tasks is highly relevant. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/administration-officer-logistics-pharmaceutical-medical-mecs-pty-ltd Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Microsoft Excel
• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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