Nelson Mandela Bay

In brief

**Overview** This rewrite describes the role of a Registry Clerk for Records and Document Management within the Eastern Cape Department of Education, specifically located at the Education District Office in Nelson Mandela Bay. This is a Level 05 position, with two posts available, offering a salary of R237,453 to R279,708 per annum. The role focuses on managing incoming and outgoing correspondence, maintaining records, and assisting clients within the registry environment. **What you will do** * Attend to clients and handle telephone and other enquiries received. * Receive, register, sort, and dispatch hand-delivered and general mail/files. * Distribute notices concerning registry issues. * Open and close files according to the record classification system. * Perform filing, storage, tracing (electronically/manually), and retrieval of documents and files. * Complete index cards for all files. * Open and maintain a franking machine register, frank post, record money, and update the register daily. * Conduct spot checks on posts to ensure no private posts are included. * Lock post in postbags for messengers to deliver to the Post Office. * Open and maintain a remittance register, record valuable articles, and hand-deliver remittances to finance for signing. * Send wrong remittances back to the sender via registered post and record the reference number. * Keep a daily record of the amount of letters franked. * Supervise and process documents for archiving and/or disposal. * Perform electronic scanning of files. * Sort and package files for archives and distribution. * Compile a list of documents to be archived and submit it to the supervisor. * Keep records for archived documents. **Requirements (from the original advert)** * A Grade 12 certificate (no experience required). * Effective communication skills (written and verbal skills). * A good command of the English language. * Knowledge of registry duties and practices. * Ability to capture data and operate a computer. * Working knowledge and understanding of the legislative framework governing the Public Service. * Knowledge of storage and retrieval procedures in terms of the working environment. * Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act, and Employment of Educator Act. * Well-developed reasoning, mathematical, innovative thinking, and problem-solving ability. * Ability to execute a variety of tasks. * Ability to work under pressure. * Knowledge of the Education Sector will be an added advantage. **Who should apply** Candidates holding a Grade 12 certificate who possess strong written and verbal communication skills in English are encouraged to apply. The ideal candidate will have knowledge of public service legislative frameworks, including PFMA, Treasury Regulations, Public Service Act, and Employment of Educator Act, alongside practical understanding of registry duties, data capture, and computer operation. Applicants should demonstrate well-developed reasoning, mathematical, innovative thinking, and problem-solving abilities, coupled with the capacity to manage diverse tasks and perform effectively under pressure. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/eastern-cape-department-of-education-vacancies-from-dpsa-circular-39-of-2026#spani-ref-doe106-10-2026 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• No previous work experience required.
• 2 posts available.

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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