Admin Officer: Tender Administration And Vetting

In brief

**Overview** This is an Administrative Officer role focused on Tender Administration and Vetting within the Gauteng Department Of Infrastructure Development. The position is part of the Construction Procurement (Health) Directorate, specifically the Acquisitions Sub Directorate, and is based at the Head Office in Johannesburg. The successful candidate will earn R338 106 per annum, plus benefits. The reference number for this vacancy is REFS/056899. **What you will do** * Prepare advertisement of invitation to tender on the CIDB iTender/Register of Projects and/or on the Government Tender Bulletin and/or in suitable media. * Make tender documentations available. * Supply tender documents, collect deposits and issue receipts. * Compile register of documents issued. * Provide for a dedicated, clearly marked tender box. * Record all tenders that were received late. * Open each tender in line with procurement specification document. * Mark relevant documentation in line with the Departmental Construction Procurement Procedures. * Publish the names of all tenderers that submitted on time on the Departmental website. * Verify that all documents are included in the tender proposal and that documents are completed accurately and signed off by the tenderer. * Verify the tax compliance status, BBBEE status, declaration of interest and that bidder is not listed in the database of restricted suppliers or the register for tender defaulters. * Confirm that joint venture contracts are included and signed (where applicable) and the registration of sub-contractors. * Confirm that the required documentation in terms of professional registration has been provided. * Prepare schedule indicating which tenders are not responsive and the reasons for a tender to be non-responsive. * Collect all relevant vetting forms. * Validate correctness of data on vetting forms. * Undertake physical vetting processes. * Extract a list of all suppliers that provide professional consulting services and contractor services on a recurring basis. * Validate the correctness of their information on the Supplier Data Base in terms of addresses, bank details, tax clearance certificates, Broad Based Black Economic Empowerment Verification Certificates, etc. * Communicate with all Service Providers on the database to update their information where required. * Administer updating of correct information for Contractors and Professional Service Providers on the Supplier Data Base. * Develop and maintain filling systems in the unit. * Record, organise, store, capture and retrieve correspondences and data. * Draft submissions, memos and letters. **Requirements (from the original advert)** * An undergraduate qualification at NQF 6 or 7 as recognised by SAQA in Supply Chain Management/Economics/Accounting/ Logistics. * A minimum of 1-2 years’ experience in Supply Chain Management environment. * A valid driver’s license. * **Competencies:** Knowledge of the Public Service Regulatory Framework, knowledge of the department Strategy, knowledge of the SCM policy and procedures, in depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management. Knowledge of Accounting Standards. * **Skills:** Communication, computer literacy, analytical and report writing. * **Attributes:** Team player, able to work independently, professional, confidential, ability to work under pressure and Quality-driven. **Who should apply** This role is suitable for individuals with an undergraduate qualification (NQF 6 or 7) in Supply Chain Management, Economics, Accounting, or Logistics, coupled with 1-2 years of experience in a Supply Chain Management environment. Applicants must possess a valid driver's license. Ideal candidates will have knowledge of the Public Service Regulatory Framework, the department's strategy, SCM policy and procedures, Public Finance Management Act, Treasury Regulations’ Financial Delegations, Risk Management, and Accounting Standards. Strong communication, computer literacy, analytical, and report writing skills are essential. The successful candidate should be a team player who can work independently, maintain professionalism and confidentiality, perform well under pressure, and demonstrate a quality-driven approach. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/gauteng-department-of-infrastructure-development-vacancies-from-dpsa-circular-38-of-2026#spani-ref-refs-056899 Source: govpage

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