Senior Secretary

In brief

**Overview** This role is for a Senior Secretary within the Department of Basic Education, specifically in the Social Mobilisation and Support Services Branch, under the Chief Directorate of Care and Support in Schools, and the Directorate of Psychosocial Support. The position, with Reference Number DBE/78/2026, is based in Pretoria and offers a salary of R280 278 per annum (Level 06). The successful candidate will be responsible for providing comprehensive secretarial and administrative support to the Director of Psychosocial Support. **What you will do** The successful candidate will be responsible for: * Providing secretarial and administrative support services to the Director: Psychosocial Support. * Managing the diary of the Director by scheduling meetings, appointments and events. * Receiving, screening and directing telephone calls and correspondence. * Drafting routine correspondence, submissions, reports and presentations. * Coordinating meetings, preparing agendas, taking minutes and following up on resolutions. * Managing incoming and outgoing documents and ensuring proper filing and records management systems are maintained in line with departmental policies and the National Archives and Records Service requirements. * Arranging travel and accommodation for the Director and processing related claims. * Maintaining logistical and administrative support for workshops, meetings and stakeholder engagement. * Maintaining office supplies and ensuring the efficient functioning of the office. * Liaising with internal and external stakeholders on behalf of the Director. * Signing an annual performance agreement. * Annually disclosing their financial interests. * Being subjected to a security clearance. **Requirements (from the original advert)** * The applicant must be in possession of a Senior Certificate or equivalent. * One (1) year relevant experience in rendering secretarial or administrative support services to senior management will serve as an added advantage. * Knowledge of administrative and clerical procedures, departmental policies and public service regulatory frameworks. * Ability to work under pressure, maintain confidentiality and manage multiple tasks. * Good verbal and written communication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and report writing skills. * Sound knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Teams). * A valid driver’s licence will be an added advantage. **Who should apply** This position is suitable for individuals with a Senior Certificate or equivalent qualification who possess strong secretarial and administrative skills. Ideal candidates should have good verbal and written communication abilities, strong interpersonal skills, and proficiency in organisation, planning, and record management, including minute-taking and report writing. A sound knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams) is essential. Applicants should be able to work effectively under pressure, maintain confidentiality, and manage multiple tasks. Candidates with at least one year of relevant experience in providing secretarial or administrative support to senior management and/or a valid driver’s licence will have an advantage. A solid understanding of administrative and clerical procedures, departmental policies, and public service regulatory frameworks is also required. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-basic-education-vacancies-from-dpsa-circular-38-of-2026#spani-ref-dbe-78-2026 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Excel
• Microsoft Office
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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