Administration Officer

In brief

Overview This document outlines the role of an Administration Officer at the Department of Home Affairs. The position involves a range of administrative duties supporting a unit within the department. What you will do * Implement the administrative operations of the office. * Perform general administrative activities in support of the unit. * Draft submissions, reports, memorandums, and minutes for the unit. * Conduct records and document management, both manually and electronically. * Provide support in completing and processing subsistence claims. * Keep track of all incoming work and ensure that all deadlines are met. * Liaise with all stakeholders relevant to the office. * Administer leave arrangements. * Process forms and documents related to claims, payments, invoices, and consultant fees relevant to the office. * Type correspondence as and when required. * Oversee office equipment and organise maintenance and repairs as required. * Provide logistical services in the functional unit. * Ensure innovation and service delivery within the Unit. * Ensure the implementation of effective risk and compliance management practices. * Ensure effective and efficient management of human, physical, and financial resources within the Unit. * Coach and guide staff on best practices and compliance with regulatory requirements. Requirements (from the original advert) * An undergraduate qualification in Office Management and Technology/ Business Management / Administration Management at NQF Level 6 as recognised by SAQA. * A minimum of 1 years experience in administration is required. * Extensive knowledge of various filing systems. * Knowledge of the Public Service Regulation. * Knowledge of Office Administration methodologies. * Knowledge and Understanding of Departmental Legislations and Prescripts. * Knowledge of the Public Finance Management Act PFMA and National Treasury Regulations. * Knowledge of Supply Chain Management processes. * Willingness to travel and work extended hours. Who should apply Ideal candidates will possess skills in Planning and organizing, Analytical thinking, Problem Solving, Financial Administration, Office Administration, Time Management, Interpersonal communication, Verbal and Written Communication, Teamwork, Customer Focus, and Multi-Tasking. Proficiency in MS Office (MS Word, Excel, Power Point) and general computer literacy is required. The role demands individuals who are Patriotic, Honest, possess Integrity and Accountability. Applicants must meet the educational and experience requirements, and demonstrate specific knowledge of public service regulations, departmental legislations, the Public Finance Management Act (PFMA) and National Treasury Regulations, and Supply Chain Management processes. A willingness to travel and work extended hours is also necessary. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/administration-officer-the-department-of-home-affairs Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 1 year of experience.

• Microsoft Excel
• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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