System Coordinator: Academic Structure (P8) (Registrar - Central Academic Administration Division: Faculty Coordination & Alumni)

In brief

**Overview** The University of Johannesburg is seeking a System Coordinator: Academic Structure (P8) to coordinate and maintain academic structure information and related systems processes within the Registrar's Central Academic Administration Division (Faculty Coordination & Alumni). This role is crucial for ensuring the accurate, efficient, and timely administration of academic programmes, qualifications, modules, curricula, and associated academic structures. The position requires a detail-oriented professional with strong systems, administrative, analytical, and stakeholder-management skills, capable of working effectively across both academic and professional support environments. **What you will do** * Coordinate the creation, maintenance, and updating of academic structures and related information on university systems. * Ensure the accuracy, integrity, and completeness of academic programme, qualification, module, curriculum, and structure data. * Process approved academic structure changes in accordance with institutional policies, procedures, and governance requirements. * Coordinate system-related activities associated with new programmes, curriculum amendments, programme discontinuations, and other academic structure changes. * Liaise with faculties, academic departments, support divisions, and relevant stakeholders regarding academic structure requirements and system updates. * Conduct data verification, validation, reconciliation, and quality-control checks. * Identify and resolve discrepancies or system-related issues affecting academic structures. * Maintain appropriate records and documentation relating to academic structure changes and approvals. * Provide reports and information relating to academic structures as required by management and relevant stakeholders. * Support the implementation, testing, and enhancement of systems and processes relating to academic structure administration. * Assist with user acceptance testing and validating system changes affecting academic structures. * Provide guidance and support to users on relevant academic structure processes and systems. * Contribute to the continuous improvement and standardisation of academic administration processes. * Perform any other duties appropriate to the position as assigned by the relevant manager. **Requirements (from the original advert)** * A Degree or relevant qualification NQF level 7 in Information Management, Public Administration, Public Management and Governance or a related field. * 3 to 5 years' relevant experience in student administration, academic administration, academic systems, registration, graduation, curriculum administration or system coordination. * Experience working with student information or academic administration systems. * Experience in academic structure management, data quality assurance or system configuration. * Strong data management and analytical skills. * Proficiency in Microsoft Office, particularly Excel. * Experience within a higher education environment is highly advantageous. * **Competencies and Behavioural Attributes:** * Systems thinking and analytical ability * High levels of accuracy and attention to detail * Planning and organisational skills * Problem-solving and decision-making * Stakeholder engagement * Process and data management * Service orientation * Effective communication * Ability to work under pressure and meet deadlines * Integrity and confidentiality * Continuous improvement mindset * **Recommendations:** * Honours’ degree NQF level 8 in Information Management, Public Administration, Public Management and Governance or a related field. * Experience with registration and/or graduation processes will be advantageous. **Who should apply** This role is suited for a detail-oriented and analytical professional with a strong background in academic or student administration systems, particularly within a higher education environment. The ideal candidate will possess robust data management skills, be proficient in systems coordination, and demonstrate high levels of accuracy and attention to detail when handling academic structure data. They should be adept at stakeholder engagement, problem-solving, and have a continuous improvement mindset, capable of working under pressure and meeting deadlines while maintaining integrity and confidentiality. **Deadline** 30th October, 2026 **Reference** Original posting: https://www.myjobmag.co.za/job/system-coordinator-academic-structure-p8-registrar-central-academic-administration-division-faculty-coordination-alumni-university-of-johannesburg Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Microsoft Excel
• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.