Procurement Administrator (Master Data & Document Compliance)

In brief

**Overview** The Procurement Administrator (Master Data & Document Compliance) role at Empact Group is primarily focused on ensuring the accuracy, integrity, and compliance of procurement master data, while simultaneously managing document workflows to support smooth procurement operations. This position encompasses three main areas of responsibility: Master Data Management, Document Compliance, and Process Support & Quality Assurance. **What you will do** * **Master Data Management:** * Maintain and validate procurement master data (vendors, materials, pricing, contracts) in ERP/SAP or other procurement systems. * Execute master data creation, changes, and deletions accurately and timely. * Process a high volume of transactions daily and prioritise data entry requests. * Ensure data accuracy, completeness, and consistency across procurement databases. * Implement data governance best practices and standardisation procedures. * Conduct regular audits to identify and correct data errors. * Analyse and correct data anomalies by comparing system records with source documents. * Work with Finance, Procurement, Operations, and other departments to resolve data discrepancies. * Assist departments in solving master data-related process issues. * Track requests from receipt to completion. * Prepare files for mass updates and ensure efficient processing. * Participate in process improvements to enhance data accuracy and efficiency. * Follow through on tasks with initiative and accountability. * Handle ad-hoc activities as required. * **Document Compliance:** * Manage procurement-related documents (agreements, NDAs, certificates, compliance forms) in a centralised repository. * Add, update, and remove files as needed, ensuring proper record-keeping. * Modify or improve filing systems for better efficiency. * Ensure all documents comply with legal, regulatory, and company policies (e.g., General Data Protection Regulations GDPR; Personal Information Act POPIA). * Verify supplier documentation during onboarding (tax compliance, public liability insurance, letter of good standing, B_BBEE, certifications). * B_BBEE Management – Track and monitor supporting evidence of Supplier & Enterprise Development. * Monitor contract expirations, renewals, and compliance deadlines. * Support internal and external audits by providing accurate documentation. * Work with business partners to ensure submissions meet internal audit requirements. * Proofread documents to maintain high accuracy and professionalism. * Photocopy, scan, and file administrative documents. * Gather and verify information via phone, email, or in-person. * Input data accurately and efficiently into internal systems. * Maintain an excellent telephone manner and professional correspondence. * Work effectively under pressure with strong attention to detail. * Handle ad-hoc tasks as required. * **Process Support & Quality Assurance:** * Conduct front-end analysis of requests to prevent errors and ensure adherence to policies. * Optimize data quality to enhance procurement efficiency. * Participate in process improvements to enhance data accuracy and efficiency. **Requirements (from the original advert)** * Matric qualification (a relevant Finance/Procurement qualification would be advantageous). * At least 2 years of working experience in a Finance/Procurement related position within a corporate environment. * Proficiency in MS Office including intermediate level in Excel. * At least 2 years of SAP experience is required, and experience in other relevant ERP systems is a plus. * Strong stakeholder-focused approach and proactive problem-solving abilities. * Ability to quickly analyse and manipulate large quantities of financial data, drawing out key matters of significance. * Ability to work under pressure in a deadline driven environment. * Good numeric and administration skills. * Attention to detail and methodical. * Time management skills. * Deadline Driven. * Ability to work well in a team. * Must be able to work in a high-pressure environment. * Excellent communication skills. * Good phone etiquette. * Good interpersonal skills. **Who should apply** The ideal candidate is someone with a minimum of 2 years of experience in a Finance/Procurement role within a corporate environment, demonstrating proficiency in MS Office (especially Excel) and SAP. They should be detail-oriented, methodical, and possess strong numeric and administration skills, with the ability to analyse and manipulate large quantities of financial data effectively. This role is suitable for a deadline-driven individual who can perform well under pressure, work collaboratively in a team, and exhibits a strong stakeholder-focused approach with proactive problem-solving abilities. Excellent communication, good phone etiquette, and strong interpersonal skills are also essential. **Deadline** 06 November 2026 **Reference** Original posting: https://www.myjobmag.co.za/job/procurement-administrator-master-data-document-compliance-empact-group-1 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

• Microsoft Excel
• Microsoft Office
• SAP
• Data entry

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.