Human Resources Officer

In brief

**Overview** This is a permanent, PERSAL appointment for a Human Resources Officer at the Department of Higher Education and Training, Central Office, King William’s Town. The role, with reference number HR/04/09/2026, offers a salary of R338 106 – R398 277 per annum (Level 07), plus actual benefits. **What you will do** The Human Resources Officer will be responsible for a range of HR and records management duties, including: * Administering conditions of service and remuneration of employees. * Processing Pension, Housing Allowance, and Long Service benefits. * Maintaining signed contract of employment forms for salary levels 2 to 8. * Processing employee leave. * Maintaining staff files, including employment contracts, details, and leave forms. * Handling termination paperwork and processing employee terminations. * Processing payroll and addressing administration and queries related to the Pension Fund and Medical Aid. * Submitting required reports to management on HR-related matters. * Keeping signed and completed Declaration of Interest and Confidentiality Agreements for all employees. * Updating staff records and recording changes to employee’s details (e.g., address, bank details). * Administering recruitment and selection processes. * Managing records for the college. * Providing Recruitment and Selection services, including processing applications, handling responses, and managing shortlisting processes. * Screening CVs and preparing preliminary and final shortlists for committee submission. * Preparing for interviews (arranging dates, venues, and candidate invitations). * Coordinating the verification of applicants’ qualifications. * Developing and updating the recruitment database. * Providing effective and efficient Records Management services, including opening, archiving, and closing files. * Updating personnel files and safely keeping all Human Resource Records. * Providing records for auditing purposes as required. * Disposing of files in accordance with applicable legislations and college policy. * Handling incoming and outgoing correspondence. * Maintaining a database of all incoming and outgoing mail. * Maintaining a register of file index on the filing system. **Requirements (from the original advert)** * Matric or NCV Level 4 with a recognized M+3 years Degree or National Diploma in Human Resource Management / Development. * Relevant PERSAL Certificate. * 3-5 years’ relevant experience in Human Resource environment. * Understanding and utilisation of the PERSAL & COLTECH system. * A valid driver’s license. * Understanding of legislative framework governing the Public Services. * Storage and retrieval procedures in terms of the working environment. * Knowledge of Human Resources functions and policies coupled with excellent computer literacy, particularly in the MS Office Suite. * Strong analytical, planning, and organizational skills. * Ability to perform under pressure, maintain accuracy, and meet tight deadlines. * Good interpersonal relations. * Effective verbal and written communication skills. * Client focused, committed, proactive, and able to work independently and within a team. * Integrity and attention to detail. * Ability to supervise staff and manage Human resources effectively. **Who should apply** The ideal candidate for this Human Resources Officer position is someone with a relevant M+3 year Degree or National Diploma in Human Resource Management/Development, along with 3-5 years of experience in the HR environment. They must possess a relevant PERSAL Certificate and demonstrate understanding and utilization of both the PERSAL and COLTECH systems. A valid driver’s license is required, along with an understanding of the legislative framework governing Public Services and knowledge of storage/retrieval procedures. The candidate should have strong knowledge of HR functions and policies, excellent computer literacy (MS Office), and exhibit strong analytical, planning, and organizational skills. The role demands the ability to perform under pressure, maintain accuracy, meet tight deadlines, and possess good interpersonal, verbal, and written communication skills. The successful applicant will be client-focused, committed, proactive, capable of working independently and as part of a team, and demonstrate integrity, attention to detail, and the ability to supervise staff and manage human resources effectively. **Deadline** 30 October 2026 **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-higher-education-and-training-vacancies-dpsa-circular-37-of-2026#spani-ref-hr-04-09-2026 Source: govpage

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At a glance

• At least 3 years of experience.

• Microsoft Office
• Payroll

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