Registry Clerk
Department Of Public Works And Infrastructure
- Location
- Port Elizabeth, Eastern Cape
- Salary (as advertised)
- R237 453 per year
- Minimum qualification
- Matric / Grade 12
- Closing date
First listed . Last checked at source .
In brief
**Overview** This role is for a Registry Clerk at the Department of Public Works And Infrastructure's Gqeberha Regional Office, offering an annual salary of R237 453. The reference number for this position is 2026/359. **What you will do** Key responsibilities for this role include: * Receiving, opening, stamping, sorting, and recording mail from the Post Office and internal clients in a register. * Receiving and recording parcels delivered by hand in a register. * Rendering courier services, which involves packaging documents, placing them in addressed envelopes, placing them in outgoing trays, and recording mail in the mail register. * Filing and retrieving files from both on-site and off-site storage. * Controlling the movement of files and access to files. * Performing indexing, scanning, and faxing tasks. * Photocopying documents. * Reloading the franking machine and registering priority mail. * Receiving and date-stamping invoices before forwarding them to finance. * Registering incoming invoices on the Reapatala invoice tracking system. * Issuing references not according to the approved file plan. * Attending to client inquiries. * Assisting in the absence of the supervisor. * Performing any other administrative tasks as requested by the supervisor. **Requirements (from the original advert)** * A minimum of National Senior Certificate/ Grade 12. * No experience required. * Completion of the Records Management course is a prerequisite. * Knowledge of records/ documents management. * Knowledge of a file plan. * Knowledge of mail and courier service procedures. * Knowledge of Promotion of Access to Information Act (PAIA) and National Archives and Records Service Act (NARSA). * Knowledge of electronic document and records management system (EDRMS) will be an added advantage. * Knowledge of Reapatala invoice tracking system. * Competencies needed: Planning and organizing skills, Communication (verbal and written) Skills, Problem solving skills, Customer care and Client orientation skills, Computer literacy, Liaison skills, Analytical skills, Interpersonal Skills, Telephone etiquette, Good leadership Skills. * Attributes: Accurate, Confident, Ability to work under pressure, Ability to work in a team and independently. **Who should apply** Candidates with a National Senior Certificate/Grade 12 who have completed a Records Management course are encouraged to apply. The ideal candidate should possess knowledge of records/document management, file plans, mail and courier service procedures, PAIA, NARSA, and the Reapatala invoice tracking system. Familiarity with an electronic document and records management system (EDRMS) is considered an advantage. Applicants should demonstrate strong planning and organizing skills, effective verbal and written communication, problem-solving abilities, customer care and client orientation, and computer literacy. Essential soft skills include liaison, analytical, interpersonal, leadership, and telephone etiquette. The role suits individuals who are accurate, confident, capable of working under pressure, and can perform effectively both independently and as part of a team. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-public-works-and-infrastructure-vacancies-7#spani-ref-2026-359 Source: govpage
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At a glance
- No previous work experience required.
- Customer service
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Job description
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