HR Admin Assistant

In brief

**Overview** South African Airways Technical (SAAT) is an established provider of Aircraft Maintenance services, with over 80 years of experience serving commercial airlines across domestic, regional, and international markets. They specialize in high-quality maintenance services including major airframe checks, engine overhauls, and mechanical components. This role as an HR Admin Assistant is primarily focused on performing administrative functions within the Maintenance Training Department, ensuring the meticulous maintenance of training records and efficient data capturing. **What you will do** * Perform Super User duties for AMOS: * Test new version updates. * Check if reports work. * Assess changes to the version and their impact on the Maintenance Training Department. * Update High, Love, and QWIM Business Processes. * Create Training Manual and update revisions. * Create theoretical and practical exams. * Ensure sign-off before implementation date. * Create User Report Specifications. * Create the UAT reports. * Create Functional/Test report for all new report requirements. * Assist IT with screen dumps of AMOS to create reports and resolve issues with Swiss Amos. * Test reports before sign-off. * Request reports to be added to the Swiss Amos Report and get required department to give access. * Check HR and QA Interfaces daily and request assistance from HR and QA. * Create new course codes and templates. * Train staff when required. * Create and perform data capturing: * Create daily class and attendance lists. * Data capture QMP exams on QMP On Demand. * Print class and attendance list. * Print Practical Exams and envelopes. * Data capture class list, file class and attendance files. * File envelopes of practical exams. * Print certificate and TETA carry cards (laminate). * Arrange signatures from Instructors and Managers. * Control certificates (file to be completed when certificates are issued). * Ensure and provide an efficient counter service. * Ensure and provide an efficient service to other Department Managers and MIP’s. * Annual Schedule: * Assist Manager with the correct codes for the Training Matrix used by QA to set-up the annual schedule. * Check if the annual schedule is correct before implementation. * Assist with meetings to discuss the process for the annual schedule with the MIP’s. * Ensure and perform general admin duties: * Maintain a secure filing system. * Ordering of stationery. * PC/Copier consumables. * Staff transfers, create new files and remove files of staff leaving the company. * Update Training Prospectus. * Create new files annually for class/attendance list. * Move files to archive. * Shred old exams after 5 years. * Ensure and provide an administration service for own time and full time examination to Maintenance staff/customers (Opening class lists, capture exams, print practical exams and envelopes, data capture class lists and issue certificates). * Ensure and prepare payment requisitions for primary and secondary and forward to HR for payment. * Ensure, co-ordinate and arrange requests for class room bookings. * Ensure and provide reports to Managers and Instructors. Define the fields and create the reports for Technical Training statistical data. * Provide training to MIP’s. * Monitor Admin Office budget, provide budget reports, and initiate corrective action for anomalies. * Ensure and control safe keeping of examination material. * Ensure and control safe keeping of Laptop computers, projectors. **Requirements (from the original advert)** * **Qualifications & Experience** * Grade 12 or equivalent with one year certificate (Admin or HR) - Essential * Diploma (NQF Level 6) - Advantageous * Driver’s License - Essential * HR Experience (Technical Training Admin Officer) 5 years - Essential * Working with Training and Skills Development Suppliers 2 years - Advantageous * Good knowledge of AMOS 2 years - Essential * Comprehensive knowledge of MS Office (inclusive of Access), Snipping Tool, SAP, QMP On Demand, PDF editor, willing to learn new programs 2 years - Essential * **Knowledge and Skills** * Knowledge of the SAAT Organisation * SAAT Training and Skills Development Policies * Knowledge of LRA, EEA, SAQA, SDA, BCEA and recognised Policies * SAAT Procurement Policies * MS Word and MS Excel - computer literacy * Administration Skills * Communication skills both verbal and written * Have interpersonal skills * Have supervisor skills * Understanding of a broad range of technical topics i.e. auditing processes * Typing skills (40 words per minute with an accuracy of 90% or better) * Good knowledge of SAAT policies and procedures * Have a valid Code B drivers licence and TVOP license * **Attributes** * Teamwork and Cooperation * Attention to Details * High level of communication (written and verbal) * Be self-motivated * Have tact and be persuasive * Must have good self-starting capabilities and do it with confidence * Demonstrate a positive attitude * Must be reliable and no need for follow-up * Must apply yourself to the job and remain focussed * Must exhibit good judgment, think quickly and logically * Must be thorough in the job, resulting in a high degree of accuracy and neatness * Must have the capacity to develop * Must demonstrate a positive attitude * Must have self-starting capability * Analytical approach **Who should apply** The ideal candidate is a highly detailed, thorough, and accurate individual with strong administrative and computer literacy skills, including expertise in MS Office, AMOS, SAP, and other relevant programs. They should possess a minimum of Grade 12 with an Admin or HR certificate and 5 years of essential HR experience, particularly in Technical Training Administration. A valid Code B driver’s license is essential. The role requires a self-motivated, reliable team player with excellent verbal and written communication, strong interpersonal skills, and the ability to demonstrate good judgment and an analytical approach. A positive attitude, tact, persuasiveness, and the capacity for development are also key attributes. **Deadline** 9th October, 2026 **Reference** Original posting: https://www.myjobmag.co.za/job/hr-admin-assistant-south-african-airways-technical-saat Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Excel
• Microsoft Office
• SAP
• Data entry
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.