Office Manager

In brief

Overview This role is for an Office Manager at the Gauteng Department Of Health. The position is central to the efficient operation of the CEO's office, involving comprehensive administrative planning, management, and coordination to ensure smooth workflow, communication, and support for the Chief Executive Officer and executive team. What you will do * Plan and manage the CEO’s office, ensuring office operations and procedures are streamlined. * Control correspondences, design filing systems, review and approve supply requisitions, and assign, perform, and monitor clerical functions. * Handle litigation management and coordination. * Manage media, legislature, and parliamentary enquiries. * Prepare quality files for the CEO and manage Ideal Hospital assessments. * Manage and facilitate high-level meetings, including parliamentary visits. * Prepare a departmental demand plan. * Manage deadlines. * Manage and coordinate meetings. * Assist the CEO in managing and monitoring executive members' leave. * Ensure the CEO complies with recruiting and training secretaries/clerks/PAs and interns, and assign responsibilities. * Assess and monitor the performance of Clerks/secretaries/PAs and Interns. * Ensure smooth and adequate information flow within the hospital and between management and staff. * Manage the CEO’s schedules, appointments, and deadlines. * Manage and supervise front-line services for the CEO. * Design, implement, and maintain filing systems for the CEO and executives. * Establish and monitor procedures for record-keeping. * Prepare operational reports and schedules for efficiency. * Ensure the security, integrity, and confidentiality of data. * Make travel arrangements for the Chief Executive Officer. * Manage CEO’s projects and monitor performance. * Manage internal and external communication related to the Chief Executive Officer (e.g., telephone, e-mail, fax). * Maintain office efficiency through planning and execution of office equipment, procurement, and layout. * Monitor inventory of office supplies and purchase new materials with attention to budgetary constraints. * Organize/oversee maintenance activities in the executive offices (e.g., events, tradesmen). * Ensure administrators adhere to policies and regulations. * Keep abreast with all organizational changes and business developments. * Engage with external stakeholders. * Liaise daily with executive members (e.g., Corporate Services, Clinical/Medical Managers, SCM). * Develop and implement office policies/SOPs. * Perform other miscellaneous duties related to the Office of the CEO. * Exercise a high level of discretion and work without close supervision. Requirements (from the original advert) * Grade 12 with Degree/National Diploma NQF6 in Office/Public Administration or relevant and equivalent qualification. * Minimum of 5yrs experience of which 3 years is at managerial level as a secretary/office/executive assistant. * Must have knowledge of office management responsibilities, systems, and procedures. * Project Management skills, data, and administrative management skills. * Knowledge of clerical practices and procedures. * Knowledge of human resources and financial management. * Knowledge of public /business and management principles. * Must have excellent written and verbal communication skills. * Excellent time management skills and ability to multi-task and prioritize work. * Attention to detail and problem-solving skills. * Must have good work ethics and strong organizational and planning skills. * Proficient in MS Office / or Computer skills. Who should apply Candidates should possess a Grade 12 certificate coupled with a Degree or National Diploma NQF6 in Office/Public Administration or an equivalent qualification. Applicants must have a minimum of 5 years' experience, with at least 3 years at a managerial level in a secretarial, office, or executive assistant capacity. The ideal candidate will have strong knowledge of office management, clerical practices, human resources, financial management, public/business management principles, and demonstrated project, data, and administrative management skills. Essential attributes include excellent written and verbal communication, time management, multitasking, prioritization, attention to detail, problem-solving, strong work ethics, and organizational and planning skills, along with proficiency in MS Office or general computer skills. This role requires an individual who can exercise a high level of discretion and work autonomously while managing complex administrative functions for a Chief Executive Officer. Deadline 09-10-2026 Reference Original posting: https://www.myjobmag.co.za/job/office-manager-gauteng-department-of-health Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• Microsoft Office
• Project management

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.