Administration Clerk Production (Receptionist)

In brief

Overview This role is for an Administration Clerk Production, functioning primarily as a Receptionist, within the Department of Water and Sanitation. The position involves providing administrative support to Corporate Services, managing switchboard operations, handling incoming mail and visitor reception, and performing various clerical duties to ensure smooth office operations. What you will do * Provide administrative support to Corporate Services. * Compile VA2 of the section. * Record all incoming mail and invoices from Stakeholders. * Prepare and compile submissions as per the request. * Issue access cards to staff and visitors. * Order access cards and keep registers. * Operate the switchboard by answering incoming and making outgoing calls. * Ensure that customers are referred to promptly and correctly. * Take messages and administer the correct distribution thereof. * Supply basic information to customers regarding the Agency services. * Keep the reception area clean and tidy at all times. * Receive visitors. * Update internal telephone directory and keep a database of received documents. * Be responsible for reporting faults on the telephone system to the service provider. * Utilize the telephone management system to monitor telephone costs, including printing reports and verifying information, keeping and completing registers pertaining to the telephone system. Requirements (from the original advert) * A Senior/Grade 12 certificate. * Receptionist, front line/Office Admin short courses/certificate will serve as an added advantage. * Good written and verbal communication skills. * Ability to learn the Agency service delivery components. * Must be able to operate a switchboard. * Must be computer literate with typing skills. * Must be able to organize and prioritise work and have telephone etiquette. * Ability to take initiative and work independently. Who should apply Candidates with a Senior/Grade 12 certificate, ideally supplemented by receptionist or office administration short courses. The ideal applicant will possess strong written and verbal communication skills, including telephone etiquette, be proficient in operating a switchboard, and be computer literate with typing skills. This role suits individuals who are organized, can prioritize tasks, work independently, take initiative, and demonstrate an ability to learn new agency-specific procedures quickly. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/administration-clerk-production-receptionist-department-of-water-and-sanitation Source: myjobmag

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