Head Of Administration

In brief

**Overview** This is a re-advertisement for a permanent Head of Administration position (Ref No: KC/ASD/HOA/07) with the Department of Higher Education and Training, located at the Krugersdorp Central Campus. The role is a permanent PERSAL appointment, offering a salary of R487 197 per annum, plus benefits. **What you will do** Key responsibilities include: * Oversee the academic and student administration support services: * Administer the provision of student support services. * Administer the provision of student academic support services. * Administer the provision of resource centre. * Manage residence services. * Administer student attendance. * Administer student financial support. * Support the implementation of college sport, arts and cultural programme at campus level. * Oversee student registration and examination administration process: * Draw up a campus enrolment plan. * Coordinate the student registration process. * Ensure that student portfolios of evidence and student records are safely filed. * Ensure that student information is correctly captured and reconciled. * Ensure data exceptions and corrections. * Process the details of applications for programmes and credits. * Coordinate the examination process. * Coordinate certification process. * Oversee and coordinate human resource administration services: * Coordinate Leave forms and submit to central office. * Coordinate PMDS documents and submit to central office. * Coordinate all conditions of services matters and submit to central office for processing. * Coordinate all training and development request submit to central office. * Coordinate request to advertise forms and submit to central office. * Coordinate all relevant documentation pertaining to disciplinary cases and grievances and submit to central office. * Follow up and resolve all human resource administration queries and issues emanating from campus staff. * Maintain human resource records administration. * Monitor the attendance register for staff. * Support the implementation of college staff wellness programme at campus level. * Oversee and coordinate financial, asset and supply chain management services: * Coordinate procurement memo and requisition forms to central office for processing. * Manage receive goods and services. * Verify the correctness of goods and services supplied against the appropriate documentation. * Coordinate and submit invoices to central office for processing. * Follow-up on campus requisitions made. * Coordinate asset movement forms to central office for processing. * Oversee campus infrastructure, maintenance and fleet management services: * Ensure the implementation of occupational health, safety and environmental management strategies and programmes at campus level. * Ensure the provision of infrastructure maintenance services. * Ensure the provision of fleet management services. * Ensure the provision of security services. * Ensure the provision of gardening and cleaning services. * Provide general administration support services and maintain a proper filing system. * Coordinate and gather campus information as and when requested by corporate office and department. * Prepare submissions, memo, reports, presentations, and other correspondence. * Arrange meetings, conferences, workshops and other gatherings as required. * Provide other secretarial support services to campus management. * Maintain files for all campus staff. * Filing of all relevant documentation according to QMS requirements and national achieve Act. * Keep record of postage received from central office and ensure that the distribution is done accordingly and the register is kept by the relevant official. **Requirements (from the original advert)** * Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Management / Administration or a relevant qualification. * Minimum of 3-5 years relevant work experience in Administration at an Institution of Higher Learning of which 2-3 years should be on supervisory level. * Must be computer literate. * Must have a valid driver’s license. * Knowledge of Public Service Act and Regulations. * Knowledge of office administration. * Knowledge of Public Service legislations and policies. * Knowledge of PSET. * Knowledge and understanding of the TVET Administration. * Understanding cost centre budgetary, expenditure and cash flow management. * Must have good verbal and written communication, inter-personal, people management, planning and organising, presentation, report writing, problem solving, analytical, client oriented, project management and financial management skills. * Integrity. * Proactive. * Committed. **Who should apply** Candidates should possess a Matric/Grade 12 Certificate along with a recognised 3-year National Diploma or Degree in Public Management/Administration or a relevant field. Applicants must have 3-5 years of relevant administration experience within an Institution of Higher Learning, including 2-3 years at a supervisory level. Essential requirements include computer literacy and a valid driver's license. The ideal candidate will have comprehensive knowledge of the Public Service Act and Regulations, Public Service legislations and policies, PSET, TVET Administration, and office administration. An understanding of cost centre budgetary, expenditure, and cash flow management is also required. Strong verbal and written communication, interpersonal, people management, planning and organising, presentation, report writing, problem solving, analytical, client-oriented, project management, and financial management skills are critical. The role demands individuals who are proactive, committed, and demonstrate integrity. People living with disability are encouraged to apply. **Deadline** 20 November 2026 at 12:00 **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-higher-education-and-training-vacancies-from-dpsa-circular-40-of-2026#spani-ref-kc-asd-hoa-07 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Project management

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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