Registry Clerk

In brief

**Overview** The Free State Department of Health is seeking a Registry Clerk. This administrative support role involves managing mail, files, and records, as well as handling client enquiries, to ensure efficient operation within the department. **What you will do** * Attend to clients and handle telephonic and other enquiries received. * Receive and register hand-delivered mail/files. * Receive, sort, register, and dispatch all mail. * Distribute notices on registry issues. * Open and close files according to the record classification system. * Perform filing/storage, tracing (electronically/manually), and retrieval of documents and files. * Complete index cards for all files. * Open and maintain the Franking machine register; frank post, record money, and update the register on a daily basis. * Undertake spot checks on post to ensure no private post is included. * Lock post in a postbag for messengers to deliver to the Post Office. * Open and maintain the remittance register. * Record all valuable articles as prescribed in the remittance register. * Hand-deliver and sign over remittances to finance. * Send wrong remittances back to the sender via registered post and record the reference number in the register. * Keep daily record of the amount of letters franked. * Perform electronic scanning of files. * Sort and package files for archives and distribution. * Compile a list of documents to be archived and submit to the supervisor. * Keep records for archived documents. **Requirements (from the original advert)** * A Grade 12 certificate or equivalent as recognised by SAQA. * No experience required. * Computer literate. * Planning and organizing skills. * Good verbal and written communication skills. * Interpersonal Relations skills. * Flexibility. * Teamwork. * Knowledge of Public Service Regulations (PSR). **Who should apply** This position is suitable for an individual with a Grade 12 certificate who is seeking an entry-level opportunity, as no prior experience is required. The ideal candidate should be computer literate, possess good planning and organizing skills, and demonstrate strong verbal and written communication abilities and interpersonal relations. They should be flexible, capable of working effectively in a team, and have knowledge of Public Service Regulations (PSR), ready to manage administrative tasks, mail, and record-keeping diligently within a government health department. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/registry-clerk-free-state-department-of-health Source: myjobmag

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