Procurement Administrator-DFA

In brief

**Overview** This role is for a Procurement Administrator-DFA at Maziv, responsible for supporting the company's procurement and financial administration functions. **What you will do** * **Quotations:** Ensure that required quotations are received from Suppliers, check pricing and obtain the necessary approvals. * **Purchase Orders:** Process and generate a purchase requisition; match purchase order to quote and ensure that all the information is correct, print and distribute purchase orders to the suppliers as required if not done automatically by the system; follow up on all purchase order status; keep record of purchase requisitions and order. * **Verification:** Check that the delivery note / invoice is signed and verify against the quotation and purchase order. * **Invoicing:** Receive signed invoices delivery notes; receipt and Invoices onto Oracle; ship relevant invoice packs to Creditors Clerk/controllers at head Office; follow up with supplier payments and communicate where necessary. * **Reporting:** Capture stock on the system using stock notes submitted; update Payment List/Schedule; compile general reports and resolve queries; communicate with all the relevant stakeholders to ensure the process follows smoothly. * **Petty Cash and Credit Card Expenses:** Manage daily expenses according to office requirements; compile monthly reconciliation of expenditure and obtain required signatures for approval; get all source documents from the relevant people for credit card purchases. * **Creditors management:** Follow-up and resolve invoice queries externally and internally; manage high volume of invoices; review and action rejected invoices, check supplier statements for overdue/missing invoices; communicate with supplier for outstanding invoices and monthly statements; oversee and manage the Cape Town Branch. **Requirements (from the original advert)** * Grade 12 * Valid driver's license * 2-year office administration * Computer literacy essential-Microsoft Windows * Financial Acumen **Who should apply** This position is suitable for candidates with a Grade 12 qualification, a valid driver's license, and a minimum of two years of experience in office administration. Essential computer literacy, specifically with Microsoft Windows, and financial acumen are required. The ideal candidate will be capable of managing a range of procurement and financial tasks, including handling quotations, purchase orders, invoicing, reporting, petty cash, credit card expenses, and high-volume creditor management, while ensuring effective communication with both internal and external stakeholders. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/procurement-administrator-dfa-maziv-1 Source: myjobmag

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