Assistant Director: Administrative Secretary

In brief

**Overview** This role is for an Assistant Director: Administrative Secretary within the South African Department of Correctional Services. The position focuses on providing high-level administrative support to a chief directorate, ensuring efficient document flow, report consolidation, meeting coordination, and general office management, including oversight of performance information, human resources, finance, and assets. **What you will do** * Prepare and consolidate reports for the chief directorate. * Ensure a smooth document flow system in the office. * Ensure compliance of return dates for memorandums and projects. * Ensure quality control over the documentation received. * Facilitate the convening of meetings, minute taking and implementation of decisions taken at meetings. * Ensure the drafting of routine letters and memoranda, receipt of correspondence and documentation and proactively acknowledging receipt of correspondence. * Process content of incoming and outgoing documentation. * Ensure appropriate filing of documents. * Liaise with various stakeholders. * Management of performance information, human resources, finance and assets. **Requirements (from the original advert)** * A recognized Degree /National Diploma in Office Management /Public Administration or relevant qualification. * 3-5 years’ experience in a relevant environment. * Computer literate. * Valid driver’s licence. * Performance planning, reporting and service delivery Improvement. * Financial management. * Problem solving and decision-making skills. * Facilitation skills. * Plan, organize, lead and control. * Team leadership. * Project management. * Presentation, conflict management and report writing skills. * Training and development. * Time management. * Confidentiality. * Coaching and mentoring. * Understanding of public service policy and legislative framework. * Service delivery and client orientation. * Integrity and honesty. * Assertiveness. * Ability to network. * Influence and impact. * Applied strategic thinking. * Willingness to travel. **Who should apply** The ideal candidate for this role should possess a recognized Degree or National Diploma in Office Management, Public Administration, or a related field, coupled with 3-5 years of relevant experience. Applicants must be computer literate and hold a valid driver’s licence. They should demonstrate strong competencies in administrative and management functions including performance planning, financial management, problem-solving, project management, and team leadership. Essential attributes include strong communication (presentation, report writing, facilitation), conflict management skills, and an understanding of the public service policy and legislative framework. The candidate should also exhibit integrity, assertiveness, the ability to network, strategic thinking, and a willingness to travel. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/assistant-director-administrative-secretary-south-african-department-of-correctional-services-1 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Project management
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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