Assistant Director: Bids and Contract Administration REF NO: DBE/77/2026

In brief

Overview This is an Assistant Director role focusing on Bids and Contract Administration within the Department of Basic Education. The position is based in Pretoria and offers a salary of R487,197 per annum, classified at Level 09. What you will do * Manage the Acquisition process effectively. * Attend and advise during Bid Specification Committee (BSC) or Bid Evaluation Committee (BEC) meetings. * Attend and respond to audit findings. * Provide secretariat function and support to the BSC and BEC. * Compile submissions after the Bid Adjudication Committee (BAC) has made recommendations to the Director General. * Compile bid committee reports. * Compile monthly reports. * Administer contracts’ compliance. * Assist the Deputy Director by providing secretariat function and support to the Bid Adjudication Committee (BAC). * Draft letters to Bidders informing them about the outcome of the bid after the finalisation of the bidding process. * Facilitate the finalisation of contracts/SLA in consultation with Legal Services. * Facilitate and ensure that payments of Suppliers/Service Providers are done within 30 days. * Notify Suppliers/Service providers/Contractors regularly on the status or expiry of contracts. * Update the Commitment Register when payments are processed. * Coordinate and monitor the Contracts. * Ensure proper record keeping of all contracts and relevant documentations. * Review modifications, extensions, and contract close-out documents for further action. * Perform any other related duties as assigned by managers. * Ensure performance development and performance management of staff. Requirements (from the original advert) * Possession of a three (3) year relevant post matric qualification (NQF level 6 or equivalent qualification as recognised by SAQA) in Public Administration, Supply Chain Management, Procurement, or Logistics. * A minimum of three (3) years relevant experience in Supply Chain Management at a supervisory level. * Experience in Bids Management and Acquisition Management. * Knowledge of procurement policies, regulations, and relevant legislations governing Bids Administration and Acquisitions Management. * Communication skills (Verbal and Written). * Computer literacy (MS Word, MS Excel, MS PowerPoint, and MS Outlook). * Ability to work as a team. * Good interpersonal relations. * Ability to solve problems. * Attention to details and excellent numeric skills. Who should apply This role is suitable for a professional with a post-matric qualification (NQF level 6 or equivalent) in Public Administration, Supply Chain Management, Procurement, or Logistics. The ideal candidate will have at least three years of supervisory experience in Supply Chain Management, specifically with a background in Bids Management and Acquisition Management. Applicants should possess strong knowledge of procurement policies and relevant legislation, excellent communication and computer literacy skills, and demonstrate the ability to work collaboratively, solve problems, pay close attention to detail, and exhibit strong numeric abilities. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/assistant-director-bids-and-contract-administration-ref-no-dbe-77-2026-department-of-basic-education Source: myjobmag

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At a glance

• At least 3 years of experience.

• Microsoft Excel

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