Team Administrator (Shared)

In brief

**Overview** This is an administrative support role for a Team Administrator (Shared) at the Development Bank Of Southern Africa (Dbsa). The position is responsible for providing end-to-end administrative support, consolidating reports, and maintaining the records management system for a specific unit within the bank. **What you will do** * Provide administrative support to the unit, managing day-to-day administrative activities. * Manage diaries and arrange meetings. * Organise refreshments for meetings when required. * Make logistics arrangements for internal and external engagements. * Take minutes, distribute for inputs, and follow up on required actions. * Perform administrative duties including typing and editing of reports, confidential correspondence, and general documentation, as well as filing, faxing, photocopying, and other administrative work. * Perform secretariat functions for internal committees that are part of the unit structures, ensuring compliance with governance prescripts. * Draft, format, and proofread correspondence, reports, presentations, and other documents. * Coordinate and assist in the preparation of cluster/unit submissions to the board, business review, management committees, and ad-hoc resolutions from division-specific committees secretariat. * Administer local and international travelling arrangements and process claims for the units. * Attend to general queries made to the Head and team members, answering and screening incoming calls. * Support ongoing team projects by updating trackers, following up on deadlines, and organising documentation. * Administer procurement processes and facilitate the submission and processing of invoices and claims. * Coordinate, collate, and assist in the preparation of reports and presentations for unit submissions. * Coordinate internal audit and monitoring activities, including periodic review of the division and units. * Manage office supplies, stationery, and equipment, ensuring stock availability. * Collaborate with the events unit to coordinate plans for external stakeholders’ events. * Assist with processing invoices, purchase orders, travel requests, and claims. * Assist in the coordination/preparation and alignment of unit/s balanced scorecard (BSC), and track and monitor plans to provide reports to the team. * Coordinate the preparation of the divisional/unit budgets and monitor spending together with the budget owner. * Undertake project management tasks and provide project administration support on allocated projects. * Prepare and present reports concerning activities, expenses, budgets, and other items affecting the division/unit. * Develop and maintain an advanced record-keeping manual/electronic and filing system to ensure an updated central repository and database for unit documents. * Coordinate service providers’ database administration to ensure a central repository of information on service providers. * Maintain updated contact lists, distribution lists, and team databases. * Undertake other administrative duties as assigned, from time to time. **Requirements (from the original advert)** * **Minimum Requirements (Qualifications):** * Bachelor’s Degree in Office Administration, Project Management, or Business Administration. * **Desirable Requirements (Qualifications):** * Postgraduate Degree in Business Administration, Economics, Finance, or Project Management. * SAP Procurement experience. * **Minimum Experience:** * A minimum of 5 years’ experience in providing administrative support to Teams. * Experience in communicating verbally and in writing, and drafting reports and presentations for Executives and Board level. * Experience in coordinating, consolidating, and tracking cross-functional projects and stakeholder engagements. * High proficiency with Microsoft Office (MS-Word, MS Excel at an advanced level of proficiency, MS PowerPoint, MS Outlook). * **Desirable Experience:** * Experience in the banking and/or financial services sector. **Who should apply** The ideal candidate is an administrator who can deliver timeous and efficient team administration support, produce high-quality presentations and reports, manage budgets effectively, generate accurate documents with minimal errors, and maintain effective record-keeping management and retrieval systems. Candidates with a Postgraduate Degree in Business Administration, Economics, Finance, or Project Management, SAP Procurement experience, or experience in the banking and/or financial services sector are particularly desirable. **Deadline** 6th November, 2026 **Reference** Original posting: https://www.myjobmag.co.za/job/team-administrator-shared-development-bank-of-southern-africa-dbsa-1 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 5 years of experience.

• Microsoft Excel
• Microsoft Office
• SAP
• Project management

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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