Procurement Admin Assistant

In brief

**Overview** The Department of Transport is seeking a Procurement Admin Assistant for its Chief Financial Officer Branch, specifically within the Financial Accounting and Supply Chain Management Chief Directorate, under the Supply Chain Management Directorate, and Bidding And Acquisition Sub-Directorate. This position, referenced as DOT/HRM/2026/39, is based in Pretoria and offers an all-inclusive annual salary of R280,278. **What you will do** * Administer the supplier database. * Receive RFQ’s and check compliance before sourcing quotations (Check budget, that the specifications are not biased). * Verify sourcing strategy to be implemented and its engagement model. * Use Central Supplier Database (CSD) and other applicable sourcing strategies to acquire quotations in a fair and equitable manner. * Monitor quotations and make sure they are in line with the time indicated when quotations were sourced. * Evaluate quotations and compile a comparative schedule. * Ensure that suppliers are compliant on CSD. * Make sure that the awarded supplier is the one that scores the highest points. * Make sure that the comparative schedule is approved by the delegated authority. * Proactively advise the LOGIS unit and Chief users on quotation status. * Maintain daily liaising with chief users and suppliers. * Handle internal and external queries with chief users and suppliers. * Submit finalized quotations, VAS2 to logistics for further processing. * Obtain quotation for services (Consultants). * Receive Terms of Reference (TOR). * Ensure that there is an approved Business Case and Gap Analysis. * Ensure that there is an approval submission to appoint specifications and Evaluations committee and that it is in line with treasury regulations 16 A and SCM Policy. * Check the specification and make sure that it complies with SCM templates and Policy. * Arrange the specification meeting and Compile a specifications report. * Publish the TOR on e-tenders and departmental website. * Invite security and internal control, receive the documents, make sure that there registers to record all proposals received during the closing date. * Compile evaluation report to be approved by the delegated authority. * Publish the results on e-tenders and the website. * Ensure safe keeping of documents for audit purposes. * Submit finalized projects to Contract Management for contract and logistics for further processing. * Administer Quotation Process for IT related services. * Receive DITCOM form with the specifications. * Use RFB 740 and other applicable sourcing strategies by SITA to acquire quotations in a fair and equitable manner. * Ensure that supplier are compliant on CSD. * Daily liaising with chief users and suppliers. * Handle internal and external queries with regards to quotation. * Implement all SCM policies, prescripts, and legislations. * Implement and ensure compliance to all SCM policies, prescripts and legislation. * Interact with the CSD/DTI and National Treasury. * Assist in guiding services providers on steps to follow to comply with the Departmental requirements. * Draft monthly statistical reports. * Update quotation register both manually and electronically. * Provide Weekly report on RFQ’s. * Update the deviations register as and when it happens. **Requirements (from the original advert)** * A qualification at NQF level 6 as recognised by SAQA in Supply Chain Management / Logistics Management / Public Procurement Management with no experience. * Knowledge and skills: * Knowledge of SCM policies, prescripts and practices. * Knowledge of Public Service Regulations and Public Service Act. * Computer Literate (SCM System, MS Word, Excel). * Understanding and application of SCM and PFMA prescripts. * Knowledge of Treasury Regulations. * Planning and Organising skills. * Good Verbal and writing communication skills. **Who should apply** This role is ideal for an individual who holds an NQF level 6 qualification in Supply Chain Management, Logistics Management, or Public Procurement Management, as recognised by SAQA. Crucially, this position is open to candidates with no prior experience. The successful applicant will possess knowledge of SCM policies, Public Service Regulations, Public Service Act, and Treasury Regulations, alongside an understanding and application of SCM and PFMA prescripts. They must be computer literate (especially with SCM systems, MS Word, and Excel), and demonstrate strong planning, organising, and communication skills (both verbal and written). **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-transport-vacancies-dpsa-circular-37-of-2026#spani-ref-dot-hrm-2026-39 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• No previous work experience required.

• Microsoft Excel

Extracted automatically from the advert; confirm requirements on the original listing.

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