Procurement Admin Officer

In brief

**Overview** This is an explanation for the Procurement Admin Officer role (Reference No: DOT/HRM/2026/38) at the Department of Transport. This position is situated within the Chief Financial Officer Branch, specifically under the Chief Directorate: Financial Accounting and Supply Chain Management, Directorate: Supply Chain Management, and Sub-Directorate: Bidding And Acquisition. The role is based in Pretoria and offers an all-inclusive annual salary of R338 106. **What you will do** The Procurement Admin Officer will be responsible for a range of duties related to supply chain management, including: * Administering the supplier database. * Receiving RFQs, checking compliance, and sourcing quotations ethically and fairly using the Central Supplier Database (CSD) and other strategies. * Monitoring quotations, evaluating them, and compiling comparative schedules. * Ensuring supplier compliance on CSD and that the highest-scoring supplier is awarded. * Ensuring comparative schedules are approved by the delegated authority. * Proactively advising the LOGIS unit and Chief users on quotation status. * Maintaining daily liaison with chief users and suppliers, and handling internal/external queries. * Submitting finalized quotations (VAS2) to logistics for further processing. * Obtaining quotations for services (Consultants), which includes: * Receiving Terms of Reference (TOR). * Ensuring approval of Case and Gap Analysis. * Ensuring approval submission for appointing specifications and evaluation committees, adhering to Treasury Regulations 16 A and SCM Policy. * Checking specifications for compliance with SCM templates and Policy. * Arranging specification meetings and compiling reports. * Publishing TOR and results on e-tenders and the departmental website. * Managing document reception and registers for proposals. * Compiling evaluation reports for delegated authority approval. * Ensuring safe keeping of documents for audit purposes. * Submitting finalized projects to Contract Management and logistics. * Administering the quotation process for IT related services, including: * Receiving DITCOM forms with specifications. * Acquiring quotations using RFB 740 and SITA strategies fairly and equitably. * Ensuring supplier compliance on CSD. * Liaising with chief users and suppliers and handling queries. * Implementing and administering all SCM policies, prescripts, and legislations. * Ensuring compliance with SCM policies, prescripts, and legislation. * Interacting with the CSD/DTI and National Treasury. * Assisting service providers in complying with departmental requirements. * Compiling monthly statistical reports. * Updating quotation registers (manual and electronic). * Providing weekly reports to the Manager on RFQs. * Updating the deviations register as needed. **Requirements (from the original advert)** * A qualification at NQF level 6 as recognised by SAQA in Supply Chain Management / Logistics Management / Public Procurement Management. * 1 year's experience in supply chain management. * **Knowledge and skills:** * Knowledge of SCM policies, prescripts and practices. * Knowledge of Public Service Regulations and Public Service Act. * Computer Literate (SCM System, MS Word, Excel). * Understanding and application of SCM and PFMA prescripts. * Knowledge of Treasury Regulations. * Planning and Organising skills. * Good Verbal and writing communication skills. * Financial management skills. * Project Management skills. **Who should apply** This role is suitable for candidates holding an NQF level 6 qualification in Supply Chain Management, Logistics Management, or Public Procurement Management, who also possess at least one year of experience in supply chain management. Ideal applicants will demonstrate a strong understanding of SCM policies, public service regulations, and financial prescripts such as PFMA and Treasury Regulations. Proficiency in SCM systems, MS Word, and Excel is essential. Candidates should possess strong planning, organising, verbal and written communication, financial management, and project management skills, enabling them to effectively manage administrative procurement tasks and ensure regulatory compliance. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-transport-vacancies-dpsa-circular-37-of-2026#spani-ref-dot-hrm-2026-38 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 1 year of experience.

• Microsoft Excel
• Project management

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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