Administrative Assistant

In brief

Overview The Administrative Assistant role at the University of Cape Town is primarily focused on providing comprehensive administrative support to the undergraduate and postgraduate Geomatics programmes and their associated staff. The nature of this position demands a moderate to high level of interpersonal skills, effective communication, and the ability to multi-task. It requires an understanding of university policies and processes related to academic administration and finance, alongside independent thinking and a creative work attitude. The successful candidate will be an individual who has demonstrated the ability to work both independently and collaboratively as part of a team, exhibiting flexibility, initiative, and the capacity to perform under pressure while thinking proactively within a higher education environment. What you will do * Provide full administration support to the Geomatics programmes and staff, encompassing admissions, registration, handling student and external stakeholder queries, minute-taking, processing ethics applications, timetabling, scheduling of classes, examination processing, processing tutor and part-time staff appointments, monitoring operational budgets for Geomatics, booking transport for fieldwork, and pcard administration. * Provide front desk Reception administration for Geomatics. * Handle third-party administration. * Assist with Geomatics events. * Process external examiner appointments and payments, and collaborate closely with programme co-ordinators and the Department Manager to manage exam processes, marks processing, exam timetables, and exam venue administration. * Work closely and liaise with the EBE Faculty Office. Requirements (from the original advert) * NQF 4, plus relevant NQF 6 qualification * At least 3 years' relevant work experience within the academic administration field of a Higher Education Institution or similar * Experience in undergraduate and postgraduate administration processes using PeopleSoft, or similar academic admin processing systems * Sound knowledge of scheduling of classes via PeopleSoft * Excellent organisational, planning, interpersonal skills and effective communication skills both written and verbal * Effective time-management skills, ability to organize, prioritize and multi-task; ability to work independently but also work collaboratively as part of a team, be self-motivated and take initiative * Ability to constructively engage with internal and external stakeholders; to work under pressure and work to competing deadlines without compromising quality assurance * Sound knowledge and experience of HR appointment processes and finance in a high education institution * Proven computer literacy in the use of Ms Word, Powerpoint, Adobe Acrobat, Internet, email, Excel, Ms Teams, as well as the use of Amathuba/Vula or similar learning platforms * Sound knowledge of University academic administration and finance policies and procedures * Experience in working with eRA is advantageous Who should apply This role is suitable for an individual who possesses a moderate to high level of interpersonal skills, strong communication abilities, and demonstrated multi-tasking proficiency. The ideal candidate will have an understanding of university policies and processes related to academic administration and finance, coupled with a capacity for independent thinking and a creative work attitude. They should be flexible, proactive, and capable of working effectively both autonomously and as part of a team, with a proven ability to perform under pressure and think on their feet within a higher education setting. Deadline 26th October, 2026 Reference Original posting: https://www.myjobmag.co.za/job/administrative-assistant-university-of-cape-town-5 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Microsoft Excel

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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