Registry Clerk

In brief

**Overview** This role is for a Registry Clerk within the Free State Department of Public Works and Infrastructure. The position primarily involves comprehensive administrative support functions related to mail management, client services, filing, record keeping, and archiving processes. **What you will do** * Provide registry counter services, attending to clients and handling telephonic and other enquiries received. * Receive and register hand-delivered mail and files. * Handle incoming and outgoing correspondence, including receiving, sorting, registering, and dispatching mail. * Distribute notices on registry issues. * Render an effective filing and record management service, including opening and closing files according to the record classification system. * Perform filing/storage, tracing electronically/manually, and retrieval of documents and files. * Complete index cards for all files. * Operate office machines in relation to the registry function. * Open and maintain the Franking machine register, frank post, record money, and update the register on a daily basis. * Undertake spot checks on post to ensure no private post is included. * Lock post in postbag for messengers to deliver to the Post Office. * Open and maintain a remittance register, recording all valuable articles as prescribed. * Hand-deliver and sign over remittances to finance. * Send wrong remittances back to the sender via registered post and record the reference number in the register. * Keep a daily record of the amount of letters franked. * Process documents for archiving and disposal, including electronic scanning of files, sorting and packaging files for archives and distribution. * Compile a list of documents to be archived and submit it to the supervisor. * Keep records for archived documents. **Requirements (from the original advert)** * Grade 12 or equivalent NQF 4 * Computer Literacy **Who should apply** An individual with a Grade 12 or equivalent NQF 4 qualification and computer literacy is sought. The ideal candidate will be meticulous, organized, and capable of managing various administrative tasks related to mail handling, detailed filing, comprehensive record keeping, operation of office machinery, and professional interaction with clients to handle enquiries. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/registry-clerk-free-state-department-public-works-and-infrastructure Source: myjobmag

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