Project Administrator – Mining

In brief

Overview This role is for an experienced Project Administrator to provide dedicated administrative and coordination support to the Mine Manager at a client's mining operation. The position is full-time and site-based in Balfour, Mpumalanga. It requires a highly organised and detail-oriented individual with previous experience working directly within a mining environment. The successful candidate will provide comprehensive administrative, reporting, document control, and coordination support to the Mine Manager and the broader mining/project team, operating in a fast-paced operational environment and understanding the administrative requirements, processes, and standards of mining projects. The company facilitating the placement is Marvel Placement Consultant. What you will do **Project & Mine Manager Administration** * Provide comprehensive administrative support to the Mine Manager. * Manage the Mine Manager's diary, meetings, appointments, and site commitments. * Coordinate internal and external meetings, including preparation of agendas and supporting documentation. * Prepare meeting minutes, action lists, and follow up on outstanding actions. * Coordinate communication between the Mine Manager, project teams, contractors, consultants, and other stakeholders. * Maintain confidentiality of sensitive operational and commercial information. **Mining Project Administration** * Provide day-to-day administrative support to mining projects and operational activities. * Maintain project registers, trackers, schedules, and administrative records. * Assist with monitoring project milestones, deliverables, and outstanding actions. * Maintain accurate project documentation and ensure information is readily accessible. * Assist with project reporting and compilation of management reports. * Track project-related correspondence, approvals, and outstanding documentation. * Assist with the preparation and distribution of project documentation. **Document Control & Reporting** * Maintain structured electronic and hard-copy filing systems. * Ensure project and operational documents are correctly filed, version-controlled, and distributed. * Compile weekly and monthly reports for the Mine Manager and management team. * Maintain registers for correspondence, actions, submissions, approvals, and project deliverables. * Assist with preparing presentations, spreadsheets, and management reports. * Ensure documentation is accurate, current, and available for audits or management review. **Contractor & Stakeholder Coordination** * Assist with contractor and supplier administration. * Maintain contractor documentation and relevant project records. * Coordinate meetings and communication with contractors, consultants, and service providers. * Follow up on outstanding documentation, submissions, and actions. * Assist with tracking contractor deliverables and project-related requirements. **Procurement & Financial Administration** * Assist with purchase requisitions, purchase orders, and procurement documentation. * Maintain procurement trackers and follow up on outstanding orders. * Assist with invoice and supporting-document administration. * Maintain records relating to project expenditure and commitments. * Assist with budget and cost-reporting administration where required. **Compliance & Site Administration** * Support the Mine Manager with administrative requirements relating to mining compliance and site procedures. * Maintain records required for internal and external audits. * Assist with ensuring project documentation complies with company standards and procedures. * Coordinate required submissions and supporting documentation. * Maintain accurate records relating to site activities, meetings, and project requirements. Requirements (from the original advert) * A relevant qualification in Project Administration, Business Administration, Office Administration, Project Management, or a related field. * Minimum of 5 years' Project Administration experience within the mining industry. * Previous experience providing administrative support to a Mine Manager, Mining Manager, Project Manager, Engineering Manager, or senior mining management is highly advantageous. * Proven experience working on a mine site or within a mining operation. * Strong understanding of mining project administration, reporting, and document management. * Experience with project documentation, meeting coordination, action registers, and reporting. * Strong Microsoft Office skills, particularly Excel. * Experience working with mining/project management systems. * Must be comfortable working full-time on-site in Balfour, Mpumalanga. * Candidates must have direct mining Project Administration experience. General administration, construction administration, or office administration experience without mining exposure will not be considered. Who should apply This role is suited for an experienced, highly organised, and detail-oriented Project Administrator. The ideal candidate will have direct project administration experience specifically within the mining industry, including prior experience working on a mine site. They should be comfortable in a fast-paced operational environment and possess a strong understanding of the administrative requirements, processes, and standards associated with mining projects. Deadline 30 October 2026 Reference Original posting: https://www.myjobmag.co.za/job/project-administrator-mining-marvel-placement-consultant Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 5 years of experience.

• Microsoft Excel
• Microsoft Office
• Project management

Extracted automatically from the advert; confirm requirements on the original listing.

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