Secretary

In brief

**Overview** The Department of Land Reform and Rural Development is seeking a Directorate: Human Resource and Records Management (Reference 3/1/1/1/2026/257) to provide secretarial, receptionist, and clerical support services to a Director and senior managers. This is an entry-level position (Level 05) based in Pretoria, Gauteng, with an annual salary of R237,453. The department is specifically targeting Employment Equity candidates including African, Coloured, Indian, and White Males, as well as Indian and White Females, and Persons with Disabilities. **What you will do** * Provide secretarial and receptionist support service to the Director/senior manager. * Receive telephonic calls and refer them to the correct role players. * Record appointments and events on the diary. * Type documents for the senior manager and other staff within the unit. * Operate office equipment such as printers and photocopiers. * Provide a clerical support service to the senior manager. * Liaise with travel agencies to make travel arrangements and check documentation. * Arrange meetings and events, identifying venues, inviting role players, organising refreshments, and setting schedules. * Process travel and subsistence claims for the unit. * Process invoices emanating from the senior manager's activities. * Record basic minutes of meetings where required. * Draft routine correspondence and reports. * Perform filing of documents for the senior manager and the unit. * Administer matters such as leave registers and telephonic accounts. * Receive, record, and distribute all incoming and outgoing documents. * Handle the procurement of standard items like stationery and refreshments. * Collect relevant documents to enable the Director to prepare for meetings. * Remain up-to-date with prescripts/policies and procedures applicable to the work environment to ensure efficient and effective support. * Study relevant Public Service and departmental prescripts/policies and other documents. * Remain abreast with procedures and processes in the senior manager's office. **Requirements (from the original advert)** * Minimum requirements: Grade 12 Certificate or relevant equivalent qualification. * No experience required. * Job related knowledge: Computer literacy (MS Word, MS Excel, PowerPoint, etc.). * Job related skills: * Good telephone etiquette. * Sound organisational skills. * Good people skills. * Computer literacy. * Language skills and ability to communicate well with people at different levels and from different backgrounds. * Basic written communication skills. * Ability to act with tact and discretion. **Who should apply** This position is ideal for individuals who hold a Grade 12 Certificate or an equivalent qualification and possess foundational computer literacy in MS Word, Excel, and PowerPoint. Candidates should demonstrate strong telephone etiquette, sound organisational and people skills, and the ability to communicate effectively both verbally and through basic written correspondence across diverse backgrounds. A capacity for tact and discretion is also essential. No prior work experience is necessary. The department encourages applications from African, Coloured, Indian and White Males, Indian and White Females, and Persons with Disabilities to meet its Employment Equity targets. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-land-reform-and-rural-development-vacancies-7#spani-ref-3-1-1-1-2026-257 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• No previous work experience required.

• Microsoft Excel

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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