Administrative Officer I (P10) (Human Capital Management Division: Operations & HCMIS) (Re-advert) at University of Johannesburg

In brief

Overview This role is for an Administrative Officer I (P10) within the Human Capital Management Division (Operations & HCMIS) at the University of Johannesburg. The University is described as vibrant, multicultural, and dynamic, reflecting the energy of Johannesburg, and is committed to its South African roots and the potential of higher education for the continent's development. The primary purpose of this re-advertised position is to provide administrative support and ensure the maintenance of accurate and valid employee data on the HCM information system, adhering to HCM policies and procedures. What you will do The Administrative Officer I will be responsible for providing administrative support and maintaining accurate employee data on the HCM information system, in line with HCM policies and procedures. Key responsibilities include: * **Administration:** * Maintaining HCM standards during the administration process in line with the HCM Service Charter. * Adhering to HCM Administration processes and procedures. * Balancing multiple tasks to meet deadlines in a time-sensitive environment. * Ensuring accuracy of data for HCM reporting purposes. * Being responsible for the appointment of Permanent, Temporary employees and Independent Contractors. * Providing HCM Administration guidance to related stakeholders. * Processing appointments for employees based abroad. * Populating all standard letters pertaining to the employee life cycle. * Communicating with the Payroll Department regarding salary related changes. * Liaising with the Remuneration & Benefits department for UJ Employee benefits. * Capturing and maintaining GES and DVP appointments related to 4IR. * Collaborating with the HCM Coordinator Administration to ensure HCM Admin processes are aligned with the HCM Strategic Plan. * **Data management:** * Applying implemented controls to maintain data integrity. * Adhering to data management principles including data integrity, quality assurance, credibility, and completeness of data. * **Risks and governance reporting:** * Identifying Administrative risks and alerting the HCM Coordinator. * Actioning implemented controls to mitigate administration risks. * Adhering to all HCM Administrative SOPs and related policies. Requirements (from the original advert) * **Minimum requirements:** * Qualification at NQF 6 in HR, Labour Relations and/or Industrial Psychology. * At least three to five (3-5) years' Oracle experience. * At least three to five (3-5) years' OTACS experience. * At least three to five (3-5) years' Temporary employee and Independent Contractor appointment experience. * **Competencies and Behavioural Attributes:** * Excellent communication skills (verbal and report writing). * Strong Business Acumen. * Strong time management. * Analytical and problem-solving skills. * Employee Relations knowledge. * Understanding of Payroll processes. * High-level skill in using Microsoft Office package. * Excellent organisational skills and ability to multi-task and work cross functionally. * Excellent customer service skills. Who should apply This role is suitable for a candidate with a qualification at NQF 6 in HR, Labour Relations, or Industrial Psychology, who possesses 3-5 years of experience in Oracle, OTACS, and managing appointments for temporary employees and independent contractors. The ideal candidate will have strong administrative and data management skills, with a keen eye for detail and adherence to policies. They should demonstrate excellent communication, time management, analytical, and problem-solving abilities, coupled with a solid understanding of employee relations and payroll processes. Proficiency in Microsoft Office and excellent customer service skills are also essential. Deadline 9th October, 2026 Reference Original posting: https://www.myjobmag.co.za/job/administrative-officer-i-p10-human-capital-management-division-operations-hcmis-re-advert-university-of-johannesburg-2 Source: myjobmag

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At a glance

• Microsoft Office
• Payroll
• Customer service

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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