Archive Administrator

In brief

**Overview** This role is for an Archive Administrator at Pepkor Lifestyle, a discount retailer supplying electronic goods, appliances, and related accessories to consumers in the mass middle market of Southern Africa. The Archive Administrator is responsible for the day-to-day administration, monitoring, support, and maintenance of enterprise archiving and document management solutions. The position ensures that business and SAP-related documents and data are securely archived, retained, retrieved, and managed in accordance with various business, audit, legal, and regulatory requirements. The role requires a good understanding of SAP environments, document archiving, data retention, and system integrations, working closely with various internal and external stakeholders. **What you will do** * Administer and support enterprise archive and document management solutions. * Manage the archiving, storage, retrieval, retention, and disposal of electronic documents and data. * Monitor scheduled archive jobs, interfaces, queues, repositories, and storage capacity. * Investigate and resolve failed archive jobs, document retrieval issues, interface failures, and archive-related incidents. * Support SAP document and data archiving processes. * Maintain archive repositories, document types, retention rules, and related system configurations. * Ensure archived documents and data remain accessible and retrievable throughout the required retention period. * Support integrations between SAP, archive platforms, scanning solutions, and other enterprise applications. * Assist with the implementation and maintenance of document and data retention requirements. * Support audit, compliance, legal, and business requests for archived documents and historical information. * Perform regular archive health checks and identify capacity, performance, availability, or integrity issues. * Assist with archive platform upgrades, migrations, patches, and maintenance activities. * Investigate recurring archive issues and contribute to root cause analysis and permanent resolutions. * Maintain operational procedures, configuration documentation, support guides, and technical documentation. * Support disaster recovery and business continuity testing for archive solutions. * Provide operational support aligned to agreed incident management processes and SLAs. * Participate in change management, testing, deployment, and release activities. * Engage with archive solution vendors for technical support and issue resolution. * Identify opportunities to improve archive processes, monitoring, automation, and operational efficiency. **Requirements (from the original advert)** * **Qualification:** Bachelors or National Diploma * **Experience:** 3-5 years experience in enterprise archiving, document management, records management, or related system administration. * Experience supporting enterprise archive or content management platforms. * Experience working with SAP ECC and/or SAP S/4HANA environments. * Understanding of SAP data archiving concepts. * Experience monitoring and troubleshooting archive jobs, interfaces, and repositories. * Experience with document storage, retrieval, retention, and deletion processes. * Experience supporting integrations between SAP and archive/document management platforms. * Experience troubleshooting application and integration issues. * Experience working with technical teams including SAP Basis, Infrastructure, Security, and application support. * Experience working within incident, problem, change, and release management processes. * Experience maintaining technical and operational documentation. * **Competencies:** * Good archive and document management administration skills. * Good understanding of SAP environments and business processes. * Strong troubleshooting and analytical skills. * Understanding of document and data lifecycle management. * Strong attention to detail and focus on data integrity. * Understanding of information security and access control principles. * Understanding of data retention, audit, governance, and compliance requirements. * Ability to investigate and resolve system and integration issues. * Good documentation and procedural writing skills. * Good stakeholder and vendor management skills. * Good written and verbal communication skills. * Strong customer and service delivery focus. * Ability to manage multiple priorities. * Ability to work effectively under pressure. * Ability to work collaboratively across business and technical teams. * Continuous improvement and problem-solving mindset. **Who should apply** An ideal candidate is an Archive Administrator with 3-5 years of experience in enterprise archiving or related system administration, possessing a Bachelors or National Diploma. They should have a strong understanding of SAP environments, document archiving, data retention, and system integrations. The candidate must be detail-oriented with a focus on data integrity, capable of troubleshooting and resolving complex system and integration issues, and adept at working collaboratively with various technical and business teams. Strong communication, documentation, and stakeholder management skills are essential, along with a customer-centric, continuous improvement mindset, and the ability to manage multiple priorities effectively under pressure. **Deadline** 16 October 2026 **Reference** Original posting: https://www.myjobmag.co.za/job/archive-administrator-pepkor-lifestyle Source: myjobmag

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At a glance

• At least 3 years of experience.

• SAP

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