Administration Officer: Registry
Department Of Public Works And Infrastructure
- Location
- Cape Town, Western Cape
- Salary (as advertised)
- R338 106 per year
- Minimum qualification
- Diploma
- Closing date
First listed . Last checked at source .
In brief
**Overview** This is an Administration Officer: Registry position within the Department of Public Works And Infrastructure, located at the Cape Town Regional Office. The role offers a salary of R338 106 per annum and is referenced as 2026/358. This supervisory and administrative role is central to managing registry counter services and ensuring efficient record management within the department. **What you will do** * Provide supervisory and administration support for registry counter services. * Ensure all invoices received are captured on the Reapatala system. * Ensure the proper handling of incoming and outgoing correspondences. * Attend to clients’ queries. * Provide weekly/monthly statistics and reports on the capturing of invoices. * Distribute notices on registry issues. * Facilitate requests for bulk photocopying as required. * Administer an effective filing system according to record classification. * Continuously monitor and assess the records management system to ensure compliance with applicable guidelines and prescripts. * Ensure payment of Post Office private bag account. * Facilitate and supervise registration and dispatching of mail, ensuring confidential mail is delivered unopened. * Ensure that unclaimed or undeliverable letters are returned to the post office. * Provide general administration, supervisory functions and performance evaluation of staff. * Allocate duties and perform quality controls. * Provide leadership to subordinates with regard to all aspects of work. * Facilitate training and development of subordinates. * Perform any other duties as per the requirements of the Unit. **Requirements (from the original advert)** * A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration/ Public Management/ Business Management or related qualification. * Knowledge and experience of working in financial systems (Reapatala, Archibus). * Relevant years of working experience in Record Management environment. * A valid driver’s license. * Knowledge of Pertinent Policies: * Electronic document and Records Management Systems (EDRMS) * National Archives and Records Service of South Africa Act (NARSA) * PFMA * National Treasury Regulations * Minimum Information Security Standards (MISS) Act * Public Finance Management Act * Mailing procedures * Procurement processes and procedures * Inventory systems * Records Management * Human Resources policies * Competencies: * Effective communication * Report writing * Basic numeracy * Computer literacy * Analytical thinking * Interpersonal relations * Client liaison * General office administrative and organisational skills * Knowledge and ability to distinguish the procurement files (Tenders and Quotations documents) * Personal Attributes: * Ability to work under pressure * People oriented * Hard working * Assertive * Ability to communicate at all levels **Who should apply** This role is suitable for a qualified individual with a three-year tertiary qualification in Public Administration, Public Management, Business Management, or a related field. The ideal candidate will have practical experience in record management and financial systems (specifically Reapatala and Archibus), along with a valid driver's license. They should possess a strong understanding of relevant government policies and acts, including EDRMS, NARSA, PFMA, and MISS Act. Key competencies include effective communication, report writing, computer literacy, analytical thinking, and client liaison. The successful candidate must be able to work under pressure, be people-oriented, hard-working, assertive, and capable of communicating at all levels, demonstrating leadership potential for staff supervision. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-public-works-and-infrastructure-vacancies-7#spani-ref-2026-358 Source: govpage
Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.
Job description
Before you apply
- Confirm the requirements and closing date on the original listing (govpage). SPANi lists vacancies from other sites and may not reflect last-minute changes.
- Legitimate employers do not charge application, registration or training fees.
- Don't send your ID or bank details before you have confirmed the employer is real.
Before you apply
- Read the full advert and confirm you meet the minimum requirements before applying.
- Tailor your CV headline and most recent experience to the job title and key skills.
- Note the closing date and reference number, and keep a copy of what you submit.
- Apply only through the employer or job board link — never pay to apply.