Personal Assistant

In brief

**Overview** Mayfly Agri, a fast-paced and entrepreneurial chemical distributor, is seeking an experienced Personal Assistant. This role involves providing high-level administrative, organisational, and sales support to the management and commercial team. **What you will do** The successful candidate will be responsible for: * Providing comprehensive administrative and personal assistance to management and senior members of the team. * Managing calendars, scheduling meetings, coordinating appointments, and arranging travel and accommodation where required. * Managing inbound and outbound calls, emails, customer enquiries, and general correspondence. * Preparing presentations, reports, quotations, meeting documents, and other business-related correspondence. * Assisting with customer orders, quotations, sales administration, and ensuring that required documentation is completed accurately. * Maintaining and updating customer, supplier, and business records on CRM and ERP systems. * Liaising with customers, suppliers, external sales representatives, and internal departments to ensure effective communication and follow-up. * Building and maintaining professional relationships with customers and key stakeholders. * Assisting the external sales team and management with sales-related administration, reporting, and follow-up activities. * Monitoring outstanding actions, requests, and deadlines and ensuring that these are followed up and completed timeously. * Assisting with the preparation of sales reports, forecasts, presentations, and management information. * Coordinating meetings and taking minutes where required, ensuring that agreed actions are followed up. * Assisting with general office administration and ensuring that day-to-day operational requirements are managed efficiently. * Liaising with finance, procurement, logistics, and other internal departments to ensure smooth business operations. * Handling confidential and sensitive information with a high level of discretion and professionalism. * Assisting with customer complaints, queries, and general issues and ensuring that these are directed to the relevant person and followed through to resolution. * Supporting management with ad hoc projects, research, reporting, and other administrative requirements as needed. * Taking ownership of tasks and responsibilities while identifying opportunities to improve administrative and business processes. * Providing general support to the management and commercial team to ensure that priorities and deadlines are consistently met. **Requirements (from the original advert)** * Must have a National Senior Certificate; A relevant tertiary qualification would be highly advantageous. * Minimum 3 years’ experience in a Personal Assistant, Executive Assistant, Internal Sales, Sales Administration, or similar role. * Previous experience in the chemical distribution or related industry is advantageous. * Strong administrative, organizational, and time-management skills. * Strong understanding of sales processes, customer service, order management, and general business administration. * Excellent written and verbal communication skills. * Strong attention to detail with the ability to work independently and manage confidential information. * Must be computer literate in MS Office Excel/Word/PowerPoint/Outlook and ERP/CRM systems. * A proactive and professional approach with the ability to work in a fast-paced environment. **Who should apply** This role is suitable for a proactive, highly organised, and commercially minded individual who can manage multiple priorities, coordinate internal and external stakeholders, ensure smooth day-to-day business activities, and thrive in a fast-paced environment. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/personal-assistant-mayfly-agri-pty-ltd Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Microsoft Excel
• Microsoft Office
• Customer service

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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