Administration Clerk Production

In brief

**Overview** This role is for an Administration Clerk within the Production Department of the Department of Water and Sanitation. The position focuses on providing comprehensive administrative and clerical support to auxiliary services and registry functions within the Provincial Office. **What you will do** * Provide administrative support to Auxiliary Services. * Arrange accommodation and flight bookings through service providers. * Compile VA2 of the section. * Record all incoming mail and invoices from Stakeholders. * Prepare and compile submissions as per the request. * Issue access cards to staff and visitors. * Order access cards and keep registers. * Ensure proper filing system. * Perform switchboard relief duties. * Ensure that customers are referred to promptly and correctly. * Take messages and administer the correct distribution thereof. * Supply basic information to customers regarding the Departmental services. * Render administrative support through the provision of Registry services in the Provincial Office. * Proper maintenance and implementation of approved filing system. * Handle incoming and outgoing mail. * Control insured and registered mail. * Relieve on the switchboard duties. * Order and distribute stationery. **Requirements (from the original advert)** * A Senior/Grade 12 certificate. * Experience in clerical and administrative duties will serve as an added advantage. * A National Diploma/Degree will serve as an added advantage. * Knowledge and understanding of the legislative framework governing the Public Service. * Knowledge of administrative procedures and policies. * Computer literacy in MS Word, Outlook, Excel and PowerPoint. * Knowledge of filing systems and archives. * Knowledge of cell phone administration. * Ability to work under pressure. * Strong interpersonal relations. * Planning and organising skills. * Communication (verbal and written) skills. **Who should apply** Candidates with a Senior/Grade 12 certificate, potentially complemented by a National Diploma/Degree or experience in clerical and administrative duties, should apply. The ideal candidate will possess knowledge of Public Service legislative frameworks and administrative procedures, be proficient in MS Office applications (Word, Outlook, Excel, PowerPoint), and have experience with filing systems, archives, and cell phone administration. They must demonstrate an ability to work under pressure, possess strong interpersonal, planning, organising, and communication skills to effectively manage a range of administrative tasks including bookings, mail handling, access card management, and switchboard relief duties. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/administration-clerk-production-department-of-water-and-sanitation-1 Source: myjobmag

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At a glance

• Microsoft Excel

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