Secretary

In brief

**Overview** This role is for a Secretary within the Defence Material Division of the Department of Defence (DoD), located in Erasmuskloof, Pretoria. The position offers an annual salary ranging from R237,453 to R279,708 (Level 05). The vacancy reference number is DMD/35/41/26. **What you will do** The Secretary will provide comprehensive secretarial support, including recording appointments and events, and managing the Director's diary. Responsibilities involve receiving and referring telephone calls, performing secretarial functions in board meetings, and writing/typing documents such as memos, letters, and reports. The role requires compiling agendas, taking and accurately compiling minutes during meetings, and handling classified files and documents. The Secretary will arrange meetings and events for the Director, process travel and subsistence claims, and coordinate logistical aspects such as identifying venues, inviting role players, organizing refreshments, and setting up schedules. Other duties include collecting relevant documents for meetings, maintaining the Director's directory, liaising with travel agencies for travel arrangements, and preparing briefing notes as required. The Secretary will also be responsible for keeping a filing system, organizing social functions, operating office equipment, and ordering/purchasing stationery. The role requires staying updated with policy and procedures, coordinating logistical arrangements for meetings and visitors, studying relevant Public Service and departmental prescripts/policies, and remaining abreast with office procedures. Further duties include scrutinizing documents for meetings, recording minutes/decisions, communicating them to relevant role players, and conducting follow-ups on progress. **Requirements (from the original advert)** * A minimum of Grade 12/NQF Level 4. * No experience required. * Good communication skills. * Computer literate (MS Word, Excel, and Power Point). * Good telephone etiquette. * Good filing and organisational skills. * Good office administration. * Good inter-personal skills. * High level of reliability. * Ability to act with tact and discretion. **Who should apply** This position is suitable for candidates who possess a minimum of Grade 12/NQF Level 4 education and demonstrate strong communication, computer literacy (MS Word, Excel, PowerPoint), good telephone etiquette, and excellent filing and organisational abilities. Ideal candidates will also have strong office administration and interpersonal skills, a high level of reliability, and the ability to act with tact and discretion. No prior experience is required for this role. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-defence-dod-vacancies-from-dpsa-circular-41-of-2026-vacancies Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• No previous work experience required.

• Microsoft Excel

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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