Registry Clerk

In brief

**Overview** This is for the position of Registry Clerk within the Gauteng Department of E-Government, specifically in the Directorate: Office of the MEC, based in Johannesburg. The role involves providing comprehensive registry and administrative support services. The position offers a salary of R237,453 per annum (Level 05), plus benefits, and its term is linked to the term of office of the Member of Executive Council (MEC). **What you will do** * Provide registry services. * Distribute documents to department cluster committees and external role players. * Handle telephonic and other enquiries received. * Receive, register, sort, and distribute incoming and outgoing mail, memos, and official documents between the Chief of Staff, the department, cluster committees, and external stakeholders. * Track and trace files and control the physical or electronic movement of documents within the office. * Attend to clients. * File all documents. * Receive all mail, sort, register and dispatch mail. * Distribute files and mail monthly. * Open and close files according to the record classification system. * File/store, trace (electronically/manually), and retrieve documents and files as required. * File and retrieve documents systematically according to the approved departmental file plan and regulatory guidelines (such as the National Archives and Records Services Act). * Open and close files, assign folio numbers, and maintain safe custody of confidential or sensitive records. * Prepare and process older files for archiving or legal disposal. * Complete index cards for all files and maintain accurate records of file movements. * Provide general support in the office of the Chief of Staff. * Assist with routine office tasks such as photocopying, scanning, digitizing paper records, and operating office machines (like franking or fax machines). * Control and manage office stationery and stock supplies for the executive unit. * Answer or direct general telephonic and walk-in enquiries to the appropriate staff members. * Support logistical or procurement tasks, such as ordering stationery and basic equipment for the section. * Control stocks and stationery as chief user clerk for the Chief of Staff. * Check and count the stationery on hand every week or month (Stocktaking). * Cross a certain threshold so that when the stock of ink, paper, or pens reaches that level, order immediately before it runs out. * Prepare and submit new stock requisitions to the Procurement/Supply Chain department after obtaining approval from the Chief of Staff. * When the stock arrives, compare it with the Delivery Note and original Purchase Order to ensure the correct items and quantity were received. * Ensure there are no damaged or malfunctioning items before officially accepting them. * Store supplies in a locked and secure place (Stationery Cupboard/Storeroom), neatly and systematically (e.g., separate papers from pens). * Provide messenger and driver support services. * Coordinate with transport clerks or drivers to schedule urgent document drop-offs, inter-branch deliveries, or collection of time-sensitive packages for the Chief of Staff. * Provide logistical support for meetings. * Distribute meeting folders or digital briefing packs (agendas, minutes of previous meetings, and background reports) to attendees. * Handle and file all incoming meeting requests, official invitations, and RSVPs to maintain an accurate guest list. * Locate and bring forward historical records, policy files, or past correspondence required for reference during meetings. * Ensure all meeting documentation is properly registered, indexed, and tracked in the department's Electronic Document and Records Management System (EDRMS). **Requirements (from the original advert)** * NQF level 4. * No experience required. **Who should apply** Individuals holding an NQF level 4 qualification who are seeking an entry-level administrative support role. This position is suitable for candidates who are prepared to perform detailed registry services, document management, office support, and logistical coordination within a government setting, and no prior work experience is necessary. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/gauteng-department-of-e-government-vacancies-from-dpsa-circular-41-of-2026#spani-ref-refs-057183 Source: govpage

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