Administrative Support And Coordination Officer

In brief

**Overview** The Gauteng Department of E-Government is seeking an Administrative Support and Coordination Officer for the Office of the Executive Authority. This position, based in Johannesburg, is at Level 11 and offers an all-inclusive annual salary of R932,292. The role is central to managing and coordinating administrative activities, ensuring efficient operations and providing critical support to the executive authority's office. **What you will do** - Manage the administrative and coordination activities within the Office of the Executive Authority. - Develop, implement, and maintain systems, registers, and databases to monitor and manage the flow of documents to, from, and within the office. - Compile correspondence, submissions, and cabinet memoranda as required. - Study, edit, and comment on submissions to be submitted to the executive authority for consideration. - Manage the procurement and maintenance of equipment and administer the budget in the Office of the Executive Authority. - Manage logistical support in the office. - Develop, implement, and maintain a filing system and manage the registry of the office, ensuring documents are classified in accordance with MIS prescripts. - Liaise with internal and external role players with regard to matters relating to the portfolio of the executive authority. - Brief the Chief of Staff on matters regarding the executive authority’s portfolio on the agenda of Cabinet/executive council. - Liaise with senior managers in the institutions within the executive authority’s portfolio. - Co-ordinate the activities of the executive authority’s office. - Render a Cabinet/executive council support service to the executive authority, including managing the distribution of memoranda, documents, and submissions to relevant legislature and standing/portfolio committees. - Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates. - Supervise employees in the Office of the Executive Authority, including general supervision, quality control of work, advising supervisees, and serving as the formal disciplinary authority. **Requirements (from the original advert)** - **Qualification:** Public administration / Public Management qualification at NQF level 6 as recognised by the SAQA. - **Experience:** 3 years’ experience below middle management (Assistant Director) / middle management level. - **License:** Driver’s License. - **Generic Competencies:** Knowledge of general government sector and organisational structure; Government regulations, policies and procedures. - **Technical Competencies:** Ability to act with tact and discretion; Sound organization; High level of reliability; Policy formulation and implementation; Knowledge of the Public Service Management Framework, e.g. PFMA, Labour Relations Act. - **Managerial Competencies:** Business Acumen; Customer Management; Innovative Continuous Improvement; Problem Solving. - **Skills:** Communication, Computer literacy, Interpersonal, Analytical, Report writing, Leadership, Strategic, Planning and Organisation. - **Attributes:** Be able to work under pressure; Should be decisive; Enable Diversity awareness; Inspire innovation within the organisation; Encourage teamwork; Should be cost conscious; Inspire to be Quality Oriented. **Who should apply** This role is intended for a professional holding a Public Administration or Public Management qualification at NQF level 6 (SAQA recognised) with at least three years of experience at or below the middle management level. The ideal candidate will have a strong grasp of government sector operations, regulations, and policy frameworks, including the Public Service Management Framework (e.g., PFMA, Labour Relations Act). They should demonstrate proven capabilities in administrative coordination, document management, budget administration, logistical support, and staff supervision within a government or executive office setting. Essential qualities include strong organisational skills, high reliability, decisiveness, the ability to work under pressure, and advanced communication, analytical, leadership, and interpersonal skills. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/gauteng-department-of-e-government-vacancies-from-dpsa-circular-41-of-2026#spani-ref-refs-056041 Source: govpage

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• At least 3 years of experience.

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