Office Manager

In brief

**Overview** This role is for an Office Manager at the Limpopo-Olifants Catchment Management Agency, a Public Water Resource Management Agency established under the National Water Act, 1998, and an entity of the National Department of Water and Sanitation. The agency manages water resources in line with national policy. The Office Manager, bearing reference number LOCMA 35, will be situated in the Office of The Chief Executive Officer in Polokwane. The position offers a salary of R487 197 per annum (Level 09). The primary purpose of the role is to manage office administration to enhance the efficiency of the CEO. **What you will do** The incumbent will be responsible for: * Managing the office administration to improve the efficiency of the CEO. * Managing and coordinating the flow of information within the office, including scrutinising all incoming correspondence (emails, letters, reports, and telephone messages), drafting abbreviated notes, and appending preliminary advice or recommendations on the CEO’s actions. * Implementing and maintaining a records management system. * Rendering administrative support services, including researching, developing, and preparing presentations for the Manager’s final approval. * Coordinating and consolidating inputs on progress, monthly, and management reports. * Coordinating monitoring and evaluation, including the submission of quarterly and annual performance reports from various directorates and the development of the Annual Performance Plan (APP). * Liaising with DWS Corporate Planning and Institutional Establishment on planning, performance reporting, and organisational establishment matters. * Quality assuring documentation and remaining up to date with the prescripts, policies, and procedures applicable to the work terrain to ensure efficient support to the office. * Arranging and organising workshops and meetings, including determining delegates, facilitation, secretarial services, venues, subsistence and travel arrangements and claims, compiling agendas and programmes, and making financial arrangements. * Prioritising and scheduling meetings and workshops. * Representing the CEO at meetings and workshops, delivering presentations on the CEO’s behalf, taking notes, and providing detailed feedback reports to the CEO. * Managing queries by monitoring deadlines to ensure prompt responses and coordinating and monitoring projects. * Managing the budget, including compiling the budget in line with the MTEF and PFMA, authorising payments, controlling expenditure, monitoring spending trends, and advising on and facilitating budget projections with project managers. * Establishing processes for routine information collection, consolidating information into abbreviated reports, making recommendations, and developing statistics as required by the CEO. * Managing and supervising human resources, including performance evaluation, leave and relief arrangements, on-the-job training, and identification of areas for further career development. * Managing the procurement of stationery, including determining overall stock levels and managing the ordering and issuing of stationery. **Requirements (from the original advert)** * An NQF level 6 (National Diploma) in Office Management, Public Administration, or a relevant tertiary qualification. * Five (5) years’ experience in a general administration or office management environment. * The disclosure of a valid unexpired driver’s license. * Extensive knowledge and understanding of public service policies and administrative procedures. * Basic financial management and knowledge of the Public Finance Management Act (PFMA). * Knowledge of administrative procedures and secretarial duties. * Knowledge of the dispute resolution process. * Knowledge of project management and administration. * Knowledge of monitoring and evaluation and the framework for managing programme performance information. * Understanding social and economic development issues. * Understanding of the legislative and policy frameworks governing the sector. * Computer literacy. * Sound organisational skills. * Good people skills and a high level of reliability. * Good communication, presentation, and report writing skills. * Ability to act with tact and discretion. * Accountability and ethical conduct. **Who should apply** Candidates should possess an NQF level 6 National Diploma in Office Management, Public Administration, or a related field, along with five years of experience in general administration or office management. A valid driver's license is required. The ideal applicant will have extensive knowledge of public service policies, administrative procedures, and basic financial management, including the PFMA. Familiarity with secretarial duties, dispute resolution, project management, and monitoring and evaluation frameworks is essential. An understanding of social, economic, and sector-specific legislative frameworks is also important. Required competencies include computer literacy, sound organisational skills, good interpersonal skills, reliability, strong communication (written and verbal), presentation, and report writing abilities. The role demands tact, discretion, accountability, and ethical conduct to support the Chief Executive Officer effectively within a public water resource management agency. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-water-and-sanitation-dws-vacancies-from-dpsa-cocular-40-of-2026#spani-ref-locma-35 Source: govpage

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