Chief Production Clerk: Travel And Id Document Dispatch/administrative Support Services

In brief

Overview This document outlines the role of Chief Production Clerk: Travel And ID Document Dispatch/Administrative Support Services (Reference No: GPW 26/021) within the Government Printing Works (GPW). There are two posts available in the High Security Printing and Security Printing Directorates, based in Pretoria. The annual salary for this Level 07 position is R338 106. What you will do The Chief Production Clerk will primarily monitor the movement, work in progress, and distribution of documents. This involves planning and scheduling the Section’s work to ensure timely and correct distribution to dispatch divisions, couriers, and customers. You will verify the receipt of document batches from the Personalisation Section and Quality Control, and coordinate production workflow and the movement of high-security printed materials. Collaboration with various departments including design, prepress, printing, personalisation, quality control, finishing, and dispatch is crucial. Key responsibilities include ensuring accurate recording, secure transfer, and sign-off of document batches, as well as proper preparation of finished goods for dispatch, including customer information, delivery addresses, waybills, and supporting documentation. You will expedite urgent documents, track outstanding jobs, and resolve production or distribution delays. The role requires coordinating transportation with internal departments, external parties, shipping companies, and couriers, monitoring shipment progress, tracing materials, following up on proof of delivery, and addressing discrepancies. Further duties involve processing waybills, proof-of-delivery documentation, courier invoices, and allocation notices, and maintaining accurate records of transferred and distributed goods. You will monitor and maintain inventory levels of printing materials, supplies, and consumables, track usage, initiate replenishment, and maintain an organised inventory system. Ensuring the Section and its employees are adequately equipped and resourced is also part of the role. Administrative tasks include keeping accurate records, registers, statistics, and correspondence, utilising digital systems for information management, maintaining filing systems, and preparing basic letters, reports, and responses to routine enquiries. You will manage safety, health, environment, risk, and quality (SHERQ) within the Section, ensuring compliance with relevant acts, security controls, and GPW production policies. Strict adherence to procedures for handling, movement, storage, and protection of high-security printed materials is mandatory. The position also provides administrative and logistical support, administering leave, attendance, timesheets, overtime approvals/claims, and personnel records. You will facilitate the management of procurement, equipment, materials, and facilities. Supervision and management of staff within the Section are key, including allocating and monitoring work, providing guidance, conducting performance reviews, promoting teamwork, and applying disciplinary measures. Assistance with staff training, coaching, and development, along with participation in policy and system development, is expected. Finally, the role requires researching and staying informed about technological developments and emerging practices in the printing and distribution environment. Requirements (from the original advert) * Grade 12 Certificate. * Minimum of 3 years’ appropriate experience in the industry. * Must be able to obtain a positive security clearance. * Knowledge of processes and equipment. * The incumbent will be required to work rotating shifts, including weekends, public holidays, and night shifts, based on operational requirement. * Extended working hours may be required. * Ability to communicate with all levels of management. * A valid driver's license will be an added advantage. Who should apply Candidates with a Grade 12 Certificate and at least 3 years of relevant industry experience should apply. The ideal candidate must be able to obtain a positive security clearance and possess knowledge of production processes and equipment. This role is suitable for individuals who are prepared to work rotating shifts, including weekends, public holidays, night shifts, and potentially extended hours, based on operational needs. Strong communication skills, enabling interaction with all levels of management, are essential. A valid driver's license would be beneficial for the role. Deadline Not specified Reference Original posting: https://www.govpage.co.za/vacancies/government-printing-works-gpw-vacancies-from-dpsa-circular-39-of-2026#spani-ref-gpw-26-021 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.
• 2 posts available.

• Health and safety (OHS)

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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