Senior Administrative Officer: Operational Command Centre & Special Response

In brief

**Overview** This role is for a Senior Administrative Officer within the Operational Command Centre & Special Response unit at the Border Management Authority. The position is central to ensuring the smooth administrative operation of the unit, encompassing general office management, coordination of travel and logistics, meticulous information and records management, support with budget and financial processes, and active assistance in risk and compliance functions. **What you will do** * Be responsible for general office operations and provide reports to management. * Manage filing systems, office supplies, and maintain inventory of orders. * Maintain the asset register. * Liaise with the asset unit during asset verification. * Manage outgoing and ongoing assets. * Allocate equipment to officials. * Work with the Human Resources team to update office policies and onboard new hires. * Arrange travel itineraries, accommodations, and transportation for staff or visitors as required. * Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and audiovisual setup. * Be responsible for maintaining effective systems and processes for simplified document management. * Ensure the confidentiality and security of files and filing systems. * Assist with the budget and finances of the Office’s operations and track expenditure. * Ensure that projects and functions in the Operational Command Centre & Special Response’s office are executed on time and within budget. * Ensure office supplies are maintained, including checking inventory and working with vendors. * Arrange Executive Manager: Operational Command Centre & Special Response’s extensive travel and process travel expense reports, obtain and prepare required documentation. * Obtain approvals and process weekly checks, check requests, invoices, and timesheets, and provide Executive Manager: Operational Command Centre & Special Response seal/signature for formal documents as authorized. * Coordinate with vendors to ensure that products are delivered on time and within budget specifications. * Prepare regular financial and administrative reports. * Arrange travel processes, including flight and hotel booking, and car rentals. * Assist with the conceptualising of the unit’s risk register. * Assist with the mitigation of the business units’ risk profile through the application of fraud controls and risk prevention principles and implementation of sound governance and compliance processes and tools to identify and manage risks. * Assist with the coordination and maintenance of quality risk management in line with the relevant requirements. * Assist to monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements. * Ensure effective support in the provision of evidence to all internal and external audit requirements. * Assist with the maintenance and enforcement of all Operations Service Level Agreements to minimise business risk and ensure business continuity. * Ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation. **Requirements (from the original advert)** * Grade 12 * Undergraduate NQF level 6 Qualifications in National Diploma in Public Administration/Public Management/Business Administration /Business Management * Minimum of years' experience in an Administration Environment, including supervisory (Number of years not specified) * Flexibility in working hours will be required to meet demands of the role * May be required to work overtime * Valid driver's License **Who should apply** The ideal candidate should possess a Grade 12 certificate and an NQF level 6 National Diploma in Public Administration, Public Management, Business Administration, or Business Management. They must have administrative experience, including supervisory aspects, and hold a valid driver's license. Candidates should be prepared for flexible working hours and potential overtime. They will be proficient in managing office operations, handling assets and supplies, coordinating travel and logistics, maintaining secure information and records, assisting with financial tracking and budget adherence, and supporting risk management and compliance efforts. Essential knowledge areas include The Constitution, Border Management Authority Act 2020, good governance and Batho Pele Principles, internal performance evaluation and reporting, government decision-making processes, diversity management, performance management and monitoring, Public Service Regulations, government systems and structure, and the Public Finance Management Act. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/senior-administrative-officer-operational-command-centre-special-response-border-management-authority Source: myjobmag

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