Shift Warehouse Controller

In brief

**Overview** Vector Logistics is a Supply Chain and Sales & Merchandising partner specializing in fully integrated, temperature-controlled logistics across Southern Africa. The company prides itself on its people, technology, and infrastructure, including multi-temperature vehicles for diverse delivery needs. This role, Shift Warehouse Controller, is responsible for managing the inbound, outbound, and stock handling processes within the warehouse to maintain operational efficiency. **What you will do** * Control operational deliverables and expectations, coordinating progress with the direct Line Manager. * Approve and oversee the execution of all relevant warehouse documentation, ensuring compliance with audit requirements including ISO. * Ensure all products are received and stored timeously and in accordance with Group Policy. * Provide daily direction to the warehouse team, overseeing assignment of individual responsibilities, tasks, and technical functions. * Maintain team focus on business objectives to drive success. * Identify and resolve issues and conflicts within and between various operational teams and team members within span of control. * Conduct daily checks on all facilities, storage areas, and equipment within the area of responsibility, ensuring compliance to mechanical, electrical, safety, and hazard standards and raising non-conformances. * Check temperature records of probe thermometers and compile a weekly report for the Warehouse Manager. * Ensure the warehouse is locked and secure after hours. * Monitor and ensure optimum stock rotation practices are applied across the area of responsibility. * Optimize the allocation of picking slots to meet sales patterns. * Carry out daily SAP warehouse checks and action any reported defaults. * Ensure compliance to relevant hygiene standards. * Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment. * Ensure sufficient levels of consumables (pallet wrap, paper, cartridges, etc.) for continuous operations. * Control the inbound process by receiving product in good condition. * Capture stock on the SAP system for control and easy identification. * Allocate products to the correct bins for ease of access. * Activate internal material movement, including placing order, picking product, and moving it to the truck for dispatch. * Check shelf life using the FIFO system to ensure no expired products. * Prepare for and initiate stock take preparation, ensuring the process is completed within the specified timeframe. * Ensure stock is in the right location by completing cyclic counts daily. * Ensure staff are doing proper stock rotation to back-up locations. * Control production and expiry dates on every inbound and outbound. * Control damages on inbound/outbound and track trends, identifying root causes and taking necessary actions like verbal warnings. * Conduct monthly stock takes. * Ensure frozen stock is kept in a frozen and/or chilled state. * Resolve issues regarding damaged stock or shortages. * Reconcile invoice details with requirements. * Report any incidents involving drivers that impact customers. * Schedule customer deliveries according to the time window process. * Verify orders and liaise with customers at the point of receiving using the SAP System. * Ensure the warehouse is kept clean by inspecting various areas. * Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company. * Arrange for damaged goods to be left in the designated area of the warehouse within categories of repack, repair, or dump. * Check that lighting is adequate, doors open and close easily, among other specifics that impact productivity. * Report areas/issues in need of attention to the respective Maintenance Manager. * Ensure that all bin allocations are clear from any damaged pallets. * Ensure all forklifts are in good working order. * Ensure all stocks leaving the warehouse premises do so with proper documentation. * Ensure all cameras are focused on risk areas and on areas that assist in determining casual staff inactivity levels. * Issue a stock count on key lines such as “ready to eat” products daily. * Instruct security to check staff when they leave for a tea or lunch break. * Ensure all trucks leaving the warehouse are sealed and documented. * Verify the seals on warehouse doors every morning, after nightshift. * Verify the temperature for the entire warehouse by looking at the temperature worksheet. * Ensure frozen stock is kept not below minus 18 and chilled not below –1. * Check that staff understand and comply with ISO 22000 and HACCP standards. * Ensure goods are delivered in the appropriate condition, without damage or discrepancy. * Certify that a new load always enters a clean and well-maintained vehicle. * Control outbound functions, ensuring correct products are dispatched promptly to customers. * Ensure all orders are leaving the warehouse correctly packed and damage free. * Ensure all invoicing is completed accurately and make necessary corrections. * Facilitate the process of loading goods onto trucks and ensure they are sealed for transport. * Train staff on Standard Operating Procedures (SOPs). * Implement SOPs through consistent application and communication. * Ensure staff understand procedures and sign off relevant documents. * Conduct monthly meetings with staff to ascertain and resolve problems. * Manage staff performance to establish development opportunities and harness strengths. * Measure staff performance on a soft point system (punctuality, uniforms, etc.). * Monitor staff using a hard point system (cash work, product shortages, handling of track, accidents, etc.). * Report consolidated performance and measurements analysis on staff notice boards. * Deal with staff problems through one-on-one discussion to get to the root cause. * Manage casual staff by inducting them and clearly communicating rules. **Requirements (from the original advert)** * Relevant Logistics Diploma or Degree * At least 3 years of experience in a warehouse environment * Valid Code EB Drivers’ license * Valid Forklift driver’s license * **Behaviour Standards:** * Be brilliant at the basics * Face the brutal facts * Smash the silos * Lead with integrity, respect and energy * Be curious and challenge change * Take accountability for results and people * **Knowledge:** * Warehouse operations * Warehouse based business processes and practices * Warehouse methodologies and principles * SHEQ compliance requirements * Equipment maintenance principles and practices * SAP * **Skills:** * Verbal and written communication * Interpersonal * Logical thinking * Problem solving * **Attributes:** * Initiative and assertive * Able to work under pressure and prioritize * Proactive * Attention to detail * Deadline driven * Systematic * Results/Goal Orientated * Accuracy * Customer focus **Who should apply** The ideal candidate for this Shift Warehouse Controller position should possess a relevant Logistics Diploma or Degree, have at least three years of warehouse experience, and hold valid Code EB and Forklift driver's licenses. They should be knowledgeable in warehouse operations, business processes, SHEQ compliance, equipment maintenance, and SAP. Strong verbal and written communication, interpersonal, logical thinking, and problem-solving skills are essential. The successful candidate will be an individual with initiative, assertiveness, and proactivity, capable of working under pressure, prioritizing tasks, and demonstrating meticulous attention to detail. They should be deadline-driven, systematic, results/goal-oriented, accurate, and customer-focused, upholding high standards of integrity, respect, and accountability. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/shift-warehouse-controller-vector-logistics-7 Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• SAP
• Forklift operation
• Health and safety (OHS)
• Driver's licence

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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