Procurement Administrator-DFA

In brief

**Overview** This is a Procurement Administrator role at Maziv, specifically for DFA. The position involves comprehensive administrative and financial processing tasks, focusing on procurement, invoicing, creditors management, and expense tracking within a regional context. The administrator will be responsible for managing financial systems, supplier interactions, and ensuring accurate and timely processing of various financial documents and reports. The role also includes overseeing operations at the Cape Town Branch. **What you will do** * Manage and ensure that all invoices are processed accurately and timeously on the financial system. * Manage petty cash, credit cards, and stock. * Process costing for all regional contractors. * Perform Creditors Management, ensuring payments are made accurately and on time. * Track and control regional expenses. * Complete all reconciliations. * Ensure that required quotations are received from Suppliers, check pricing, and obtain necessary approvals. * Process and generate a purchase requisition. * Match purchase order to quote, ensure all information is correct, and print and distribute purchase orders to suppliers as required (if not done automatically by the system). * Follow up on all purchase order statuses. * Keep record of purchase requisitions and orders. * Check that the delivery note / invoice is signed and verify against the quotation and purchase order. * Receive signed invoices and delivery notes. * Receipts and Invoices onto Oracle. * Ship relevant invoice packs to Creditors Clerk/controllers at Head Office. * Follow up with supplier payments and communicate where necessary. * Capture stock on the system using stock notes submitted. * Update Payment List/Schedule. * Compile general reports and resolve queries. * Communicate with all relevant stakeholders to ensure the process follows smoothly. * Manage daily expenses according to office requirements (for Petty Cash and Credit Card Expenses). * Compile monthly reconciliation of expenditure and obtain required signatures for approval (for Petty Cash and Credit Card Expenses). * Get all source documents from the relevant people for credit card purchases. * Follow-up and resolve invoice queries externally and internally (for Creditors management). * Manage a high volume of invoices. * Review and action rejected invoices, check supplier statements for overdue/missing invoices. * Communicate with suppliers for outstanding invoices and monthly statements. * Oversee and manage the Cape Town Branch. **Requirements (from the original advert)** * Grade 12 * Valid driver's license * 2-year office administration experience * Computer literacy essential - Microsoft Windows * Financial Acumen **Who should apply** An ideal candidate will possess a Grade 12 qualification, a valid driver's license, and at least two years of experience in office administration. They must be proficient in Microsoft Windows and have strong financial acumen. The role demands an individual capable of managing high volumes of financial documentation, performing detailed reconciliations, handling supplier interactions, and overseeing administrative tasks within a regional context, including specific branch management responsibilities. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/procurement-administrator-dfa-maziv Source: myjobmag

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