Legal Secretary

In brief

**Overview** This role is for an experienced, proactive, and detail-oriented Legal Secretary to join a law firm based in Craighall Park, Randburg, Johannesburg. The successful candidate will provide comprehensive secretarial, administrative, and litigation support to the legal team. The position plays a vital role in ensuring smooth daily operations, maintaining high standards of document accuracy, and ensuring strict compliance with court rules and regulatory bodies. The firm requires a speed typing ability of 60 words per minute, which will be tested, and the use of a Dictaphone is essential. The salary for this position is Market Related. FROGG Recruitment is handling the recruitment for this role. **What you will do** Key responsibilities for this role include: * Providing comprehensive secretarial, administrative, and litigation support to the legal team. * Ensuring smooth daily operations. * Maintaining high standards of document accuracy. * Ensuring strict compliance with court rules and regulatory bodies. * Providing fast and accurate Dictaphone audio typing and copy typing for general correspondence, High Court and Magistrates' Court pleadings, commercial contracts, and Last Wills & Testaments. * Preparing, paginating, indexing, and arranging the delivery of Counsel’s Briefs. * Preparing and overseeing instructions to the Sheriff of the Court. * Managing attorney diaries, coordinating consultations, scheduling court dates, and handling reminders for upcoming deadlines. * Completing management and maintenance of electronic case files using CaseLines and Court Online. * Ensuring all court documents are served, filed, and executed strictly in accordance with statutory court rules and procedural deadlines. * Opening new client files (physical and electronic), ensuring documents are compartmentalized and chronologically maintained. * Ensuring strict adherence to FICA requirements on all matters. * Managing signed client mandates and maintaining an organized filing repository aligned with Legal Practice Council (LPC) standards. * Capturing attorney fees accurately into the practice management system. * Generating and transmitting monthly client invoices and statements. * Assisting with basic billing queries where required. * Overseeing the reception area, projecting a professional image for the firm. * Screening and directing telephone calls; welcoming clients and visitors. * Liaising professionally with clients, Counsel, Sheriffs, and opposing attorneys. * Managing office logistics, including monitoring, ordering, and maintaining stock of stationery and office supplies. **Requirements (from the original advert)** * Matric / Grade 12 certificate (a relevant Legal Secretarial / Paralegal qualification is advantageous). * 5+ years of experience as a Litigation Legal Secretary (High Court and Magistrates' Court experience is essential). * High proficiency in: Court Online, CaseLines and Microsoft Office Suite (Word, Excel, Outlook, and MS Teams). * Excellent audio/Dictaphone typing speed and accuracy. Speed typing 60+ words per minute (You will be tested). * Solid understanding of FICA. * Opening files, capturing of fees, Creating Invoices. * Exceptional command of English (both written and verbal). * Strong organizational skills with meticulous attention to detail. * Ability to work under pressure, manage high-volume workloads, and meet strict deadlines. * High degree of integrity, discretion, and confidentiality. * Professional telephone etiquette and interpersonal skills. * Must have driver’s license and own vehicle. **Who should apply** Candidates who are experienced, proactive, and detail-oriented Legal Secretaries seeking a role in a law firm in Craighall Park, Johannesburg. Ideal applicants will be capable of providing comprehensive secretarial, administrative, and litigation support, ensuring smooth daily operations, high standards of document accuracy, and strict compliance with court rules and regulatory bodies. Candidates must meet the specified qualifications and experience requirements, including a typing speed of 60 words per minute (which will be tested) and proficiency in Dictaphone use. **Deadline** Not specified **Reference** Original posting: https://www.jobmail.co.za/jobs/legal/other-legal/gauteng/legal-secretary-id-7598050 Source: jobmail

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 5 years of experience.

• Microsoft Excel
• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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