Senior Secretary

In brief

**Overview** This is an explanation of the Senior Secretary role within the Chief Directorate: Human Resource Management at the Department of Defence, based in Pretoria. The position offers a salary range of R237,453 – R279,708 per annum (Level 05) and is responsible for providing comprehensive secretarial and administrative support to a Director. **What you will do** * Provide a secretarial support service to the Director. * Receive telephone calls and refers the calls to the correct role. * Record appointments and events in the diary of the Director. * Operate office equipment like fax and photocopying machine. * Liaise with travelling agencies to make travelling arrangements for Chief Director. * Process travel and subsistence claims for Director. * Follow up on arrangements and discuss with the Chief Director when relevant documents are received to ensure the Director endorsed accommodation prior to confirmation. * Arrange meetings and events for Director. * Book venues, invite role players, organise refreshments, and set up schedules for meetings and events. * Process all invoices that emanate from activities of the Director's work. * Record basic minutes of the Director's meetings. * Draft routine correspondence and reports. * Establish and maintain a filing system in the Director’s office. * Administer matters like leave for the Director. * Handle the procurement of standard items such as stationery and refreshments. * Collect all relevant documents to enable the Director to prepare for meetings. * Manage correspondence entering and leaving the Director’s office. * Ensure that documents submitted for the Director’s approval adhere to set norms and standards. * Remain abreast with the procedures and processes that apply in the Department of Defence (DOD) to ensure efficient and effective support to the Director. * Study the relevant Public Service and departmental prescripts/policies and other documents to ensure a proper understanding of their application. **Requirements (from the original advert)** * A minimum of Grade 12/NQF Level 4. * Secretarial experience will be an advantage. * Special requirements (skills needed): * Language skills and the ability to communicate well with people at different levels. * Computer literate (MS Word, Excel, and PowerPoint) and good telephone etiquette. * Sound organisational skills. * Good inter-personal skills. * High level of reliability. * Good communication skills. * Ability to act with tact and discretion. **Who should apply** The ideal candidate is an organized, reliable individual with strong secretarial and administrative skills, capable of providing comprehensive support to a Director. They should possess excellent communication and interpersonal abilities, be proficient in standard office software and equipment, and able to exercise tact and discretion. A commitment to understanding and adhering to departmental procedures and policies is also essential. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-defence-vacancies-circular-36-of-2026 Source: govpage

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At a glance

• Microsoft Excel

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