Personal Assistant

In brief

**Overview** The Department of Land Reform and Rural Development is seeking a Personal Assistant to support its Land Redistribution and Tenure Reform Branch. This role is based in Pretoria, Gauteng, and offers a salary of R338 106 per annum (Level 07). The Personal Assistant will be responsible for providing comprehensive secretarial, administrative, and budget management support to a senior manager within the department. **What you will do** * Provide a secretarial / receptionist support service to the manager. * Receive telephone calls, exercising discretion in deciding to whom calls should be forwarded and finalising some enquiries. * Perform advanced typing work. * Operate and ensure that office equipment, e.g., printers and photocopies, are in good working order. * Record the engagements of the senior manager. * Utilise discretion to decide whether to accept / decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency. * Coordinate with and sensitise / advise the manager regarding engagements. * Compile realistic schedules for appointments. * Render administrative support service. * Ensure the effective flow of information and documents to and from the office of the manager. * Ensure the safe keeping of all documentation in the office of the manager in line with relevant legislation and policies. * Obtain inputs, collate and compile reports, e.g., Progress reports, Monthly reports and management reports. * Scrutinise routine submissions / reports and make notes and / or recommendations for the manager. * Respond to enquiries received from internal and external stakeholders. * Draft documents as required. * Perform filing of documents for the manager and the unit where required. * Collect, analyse and collate information requested by the manager. * Clarify instructions and notes on behalf of the manager. * Ensure that travel arrangements are well coordinated. * Prioritise issues in the office of the manager. * Manage the leave register and telephone accounts for the unit. * Handle procurement of standard items like stationary, refreshments etc. for the activities of the manager and the unit. * Obtain the necessary signatures on documents like procurement advice and monthly salary reports. * Provide support to the manager regarding meetings. * Scrutinise documents to determine actions / information / other documents required for meetings. * Collect and compile all necessary documents for the manager to inform him / her on the contents. * Record minutes / decisions and communicate to relevant role-players, follow-up on progress made. * Prepare briefing notes for the manager as required. * Coordinate logistical arrangements for meetings when required. * Support the manager with the administration for the manager’s budget. * Collect and coordinate all the documents that relate to the manager’s budget. * Assist the manager in determining funding requirements for purposes of Medium-Term Expenditure Framework (MTEF) submissions. * Keep records for expenditure commitments, monitor expenditure and alert the manager of possible over and under spending. * Check and correlate Basic Accounting System (BAS) reports to ensure that expenditure is allocated correctly. * Identify the need to move funds between items, consult with the manager and compile draft memos for this purpose. * Compare the MTEF allocation with the requested budget and inform the manager of changes. * Study the relevant public service and departmental prescripts / policies and other documents and ensure that the application thereof is understood properly. * Remain up to date with regard to the prescripts / policies and procedures applicable to his / her work terrain to ensure efficient and effective support to the manager. * Remain abreast with the procedures and processes that apply in the office of the manager. **Requirements (from the original advert)** * **Minimum requirements:** * Grade 12 Certificate. * National Diploma in Secretarial / Office Administration / Management or relevant equivalent qualification. * Minimum of 3 years’ experience in rendering a support service to senior management. * **Job related knowledge:** * Relevant legislation / policies / prescripts and procedures. * Telephone etiquette. * Basic knowledge on financial administration. * **Job related skills:** * Sound organisational ability. * Computer literacy (Microsoft Office). * Good interpersonal relations. * High level of reliability. * Communication (verbal and written). * Language and ability to communicate well with people at different levels and from different backgrounds. * Ability to do research and analyse documents and situations. * Ability to act with tact and discretion. * Self-management and motivation. * Willingness to work extended hours. * Classified Secrets Security Clearance. **Who should apply** Candidates who possess a Grade 12 Certificate and a National Diploma in Secretarial, Office Administration, Management, or an equivalent qualification are encouraged to apply. Applicants must have a minimum of 3 years of experience providing support to senior management. The ideal candidate will demonstrate sound organisational ability, computer literacy (Microsoft Office), good interpersonal relations, and a high level of reliability. Essential skills include strong verbal and written communication, the ability to communicate effectively with diverse individuals, and the capacity for research and analysis. The role requires tact, discretion, self-management, motivation, and a willingness to work extended hours. A Classified Secrets Security Clearance is mandatory. Required knowledge includes relevant legislation, policies, and procedures, telephone etiquette, and basic financial administration. The Department encourages applications from African, Coloured, Indian, and White Males and Females, and Persons with Disabilities. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/department-of-land-reform-and-rural-development-vacancies-circular-36-of-2026#spani-ref-3-1-1-1-2026-266 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 3 years of experience.

• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

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