Administrative Clerk Production: Organisational Design And Service Excellence

In brief

**Overview** This document explains the role of an Administrative Clerk Production within the Organisational Design and Service Excellence unit at the Eastern Cape Department Of Human Settlements. The position, identified by reference number DHS10/09/2026, is based at the Head Office in East London and carries a salary of R237 453 per annum (Level 05). **What you will do** * Provide clerical support to the unit. * Draft routine memoranda, letters, submissions and administrative reports. * Maintain registers, filing systems and administrative records for the unit. * Photocopy, scan, print and distribute documents as required. * Follow up on outstanding documents and provide feedback to the supervisor. * Render records and information management support services to the unit. * Open, update and maintain physical and electronic files in line with records management requirements. * Capture and update information relating to structures, job descriptions, job evaluation and service excellence activities. * Maintain databases, spreadsheets and tracking tools for the unit. * Retrieve records and provide information to officials when required. * Ensure safekeeping and confidentiality of official records. * Provide logistical and secretariat support. * Arrange meetings, venues, attendance registers and related logistical requirements. * Prepare and distribute agendas, meeting packs and supporting documents. * Record minutes, decisions and action items during meetings when required. * Follow up on action items and update tracking registers. * Render support with the coordination of workshops, awareness sessions and stakeholder engagements. * Provide general office, procurement and stakeholder support. * Render support with requisitions, stationery requests and basic procurement administration. * Receive and direct enquiries from internal and external stakeholders. * Maintain office equipment usage records and report faults to the relevant unit. * Render support in the circulation, signing and filing of job descriptions, plans, reports and submissions. * Compile routine administrative updates for the supervisor. **Requirements (from the original advert)** * National Senior Certificate, NQF level 4 with no experience. * Knowledge of office administration procedures and record management, confidentiality and handling of official information. * Good communication skills (written and verbal) and computer literate. * Ability to work in a team and with collaborations, attention to detail, time management and customer care. **Who should apply** Candidates with a National Senior Certificate (NQF level 4) and no prior work experience are eligible. The ideal applicant will possess knowledge of office administration procedures, record management, and the principles of confidentiality and handling official information. Essential attributes include good written and verbal communication skills, computer literacy, the capacity to work effectively in a team, attention to detail, strong time management abilities, and a customer-focused approach. **Deadline** Not specified **Reference** Original posting: https://www.govpage.co.za/vacancies/eastern-cape-department-of-human-settlements-vacancies-circular-36-of-2026#spani-ref-dhs10-09-2026 Source: govpage

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• No previous work experience required.

• Customer service

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (govpage). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.