HR Administrator FTC

* RCL Foods is recruiting for a driven, highly energized and people focused HR Administrator FTC within the baking business unit. * The suitable candidate will be responsible to ensure effective Human Resources support to the business unit/factory through adequate delivery of HR Services, practices, procedures. * This role will be based in Durban and reporting to the HR Business Partner. * This role is a Fixed term role. Minimum Requirements Education and Qualification * Degree in Human Resource Management * Valid Code EB drivers’ licence and Own car Travel in required for this role Experience and Training * Must have at least 2 years’ experience as a HR role. Duties & Responsibilities Talent Administration * Provide all recruitment administration support for A and B Bands appointments within 30 days of vacancy. Occasionally assist in recruitment administration support in C Band appointments in the absence of the HRP. * Ensure all ITC checks, reference and criminal record checks are carried out fully and in a timely manner. * Ensure all Entry Medicals are arranged and executed for all appointments * Announce new appointments by the 3rd of every month. * Manage the new joiner process from offer letter through to joining instructions and onboarding. * Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner. * Handle maternity, paternity, adoption and parental leave processes and queries. * Handle health, safety and IOD processes and queries. * Administer the performance management system. * Enter data into the HR system so that accurate records are maintained. * Provide data for and prepare management information reports weekly on a Monday. * Liaise with payroll and assist with payslips queries within 24 hours of receiving same. * Process medical aid / fund entries and withdrawals. * Process death and disability claim documents. * Capture disciplinary records into SAP and on ER spreadsheet. * Administer the recording of absence. * Administer the recording of leave. * Administer the probationary review periods. * Maintain the personnel filing system and safeguard the files and documentation. * Manage the leave administration process. * Distribute/disseminate policies and convey related communication. * Administer training and bursary documentation. * Ensure that all employment equity deviation paperwork and reports are submitted and filed. * Answer all channelled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards. Resourcing * Process permissions to recruit workflow. * Process the offers of employment/negotiation. * Ensure that the Resourcing process is adhered to and jobs are timeously advertised on the recruitment platforms and tracked. * Supervise the onboarding orientation of new employees. * Obtain onboarding/on the job training registers and capture on the training spreadsheet. Organisational Design * Liaise with Line Managers to get rationale for proposed positions, draw up new proposed org and submit to HRBP for sign off. * Manage and update business organisational structure on SAP and ensure that all structures are up to date. * Drive change management initiatives in line with the business and organisational objectives Payroll * Meet the payroll deadlines monthly. * Ensure all leave forms are captured within 24 hours of receiving the leave forms. * Ensure all terminations are submitted within 24 hours of receiving same. * Ensure all timesheets are certified/approved by no later than the first of each month. * Ensure all TES are loaded onto the T&A system and TES no longer in use are removed. HRP to audit every three months. * Any hours edited in excess of 10 hours must be reported to the HRP. * Monthly headcount report to be provided to HRP * Prepare and issue all termination paperwork to terminated employee within 48 hours of termination. * Ensure that Exit medical is arranged. * Ensure all maternity leave processes are completed at least one month prior to the commencement of maternity leave. * Assist and close-off all provident fund applications from obtaining documentation from employee to submitting to payroll to employee payout. * Ensure TES records are accurate and up to date. * Ensure TES clock in hours match the roster and TT daily. Training Development * Facilitate HR training including adhoc refresher for employees and Line Managers. * Capture all internal and external training spreadsheet. BBBEE * Capture all training onto the BBBEE spreadsheet * Capture all donations onto the BBBEE spreadsheet * Ensure we have the donation thank you letters for monthly donations Employee Relations * Provide advice to line managers regarding the conduct and misconduct management processes. * Provide support in investigations for disciplinary and grievance procedures. * Review practices to ensure statutory compliance and regularly provide guidance to line managers. * Participate in consultations with organised labour. * Represent the organisation at CCMA Conciliation and Arbitration * Chair the monthly meetings with Shop Stewards in the absence of HRBP. * Manage and coordinate employee wellness including coordination of clinics, KKS, and capacity in meetings. HR Administration * Manage new employee on-boarding process. * Manage terminations and exit interviews. * Manage the capturing of HR information and data into the relevant systems and assure the integrity of the data. * Provide advice and information to management and employees on HR policies and procedures, including equal opportunity, anti-discrimination and occupational health and safety programmes. * Advise management on work matters, career development, personal problems and industrial matters. * Counsel employees on policies and rules relating to employment policies and programmes, and on the company’s rules and regulations. * Prepare and process employment and personnel reports and surveys. * Provide advice and assistance to staff members regarding possible discrimination on the basis of race, religion, non-relevant physical or mental disability, sex and age. * All payslips and payslip queries to be handled within 24 hours of receiving same. * All departments must be visited once per week and depots once per month. Weekly visits into the operational departments for employee check-ins with a report provided to the HRP within 24 hours of the check-in. * All filing to be done weekly. * Ensure Incentive stats are updated and communicated monthly and quarterly. * Ensure the 2x Coffee with Q/Management sessions progress monthly with call to actions updated on Tracker. * Ensure suggestion boxes are emptied weekly and feedback given within 48 hours of receiving the content. * Oversee the Recognition Awards monthly. * Monthly payroll query sessions with feedback to HRP within 24 hours of the session. * Attend monthly departmental meetings with HOD and provide feedback. * Minute taking in meetings. * Assist in Adhoc HR functions where necessary. KPI’s * Reduction of Disciplinary and CCMA Cases * Drive statutory compliance in terms of BCEA. * Accuracy and completeness of records and documentation * Administration turnaround times * Client satisfaction rate Deadline:15th October,2026