Banqueting CoOrdinator (Polokwane)

In brief

**Overview** This document outlines the role of a Banqueting CoOrdinator at Sun International, located in Polokwane. The position is responsible for the comprehensive coordination of banqueting and events, from initial booking requests to post-event documentation and billing. **What you will do** * Accept requests for bookings from banqueting sales and Groups and Events, and cross-check details against client requirements regarding group size, venue size, entertainment, catering, welcome drinks, and billing. * Document bookings and confirm with sales/client. * Update the system with bookings, special requirements, and any amendments. * Communicate amendments to relevant stakeholders. * Send out pre-con meeting notifications in advance within a reasonable time period to accommodate delegates with relevant F&B stakeholders, relevant team, and kitchen. * Complete and distribute function sheets timeously. * Book meeting venues according to meeting requirements, including number of people, equipment, times, access to floor, accessibility, refreshments, and time frames. * Co-ordinate required equipment and ensure all are in working order (e.g., Air Conditioning, Laptop, Proxima). * Arrange catering in line with RSVP’s and dietary requirements of the attendees. * Co-ordinate set-up of venues with the banqueting team. * Co-ordinate the set-up of additional equipment, décor requirements, and/or entertainment requirements via external providers if required. * Communicate function sheets to the banqueting department and other relevant stakeholders. * Liaise with sales on any challenges being experienced for resolution with the client. * Attend pre-con meetings if required. * Follow-up on special requests and preparations for events. * Compile and distribute billing instructions on events to the relevant banqueting department. * Cross-check expenses against billing instructions. * Develop a filing system that enables others in the department to access required documents, including records of staff schedules, function sheets, etc. * Ensure all relevant documents and copies of events/invoices can be sourced effortlessly electronically and/or manually. * Keep files, records, and reports for the department. * Troubleshoot and resolve issues with assigned clients. * Coordinate the flow of paper and electronic documents to the appropriate parties. * Manage the fee invoice and payment paperwork trail. **Requirements (from the original advert)** Education * Hotel School Diploma Experience * 2 years’ experience in banqueting or events co-ordination Skills and Knowledge * Core Behavioural competencies: Problem Solving, Selling skills, Planning, Clerical / Admin, Collecting Information (listening; asking questions), Team co-operation, Dealing with Customers, Following Instructions, Attention to detail, Emotional resilience, Presentable * Technical competencies: English written & verbal communication skills, Numerical skills calculations, Food & Beverage Product Knowledge, Banqueting set-ups and product knowledge, Menu knowledge, Proficient computer skills, Operating equipment usage and storage, Upselling skills * Work Conditions & Special Requirements: Ability to work shifts that meet operational requirements, Mobility and ability to move around as per job requirements including with the use of aids, Physically able to move operating equipment, have an open attitude perform similar functions to those contained in this document, in alternative outlets due to operational requirements **Who should apply** Candidates should possess a Hotel School Diploma and at least two years of experience in banqueting or events coordination. The ideal applicant will demonstrate strong core behavioural competencies such as problem-solving, planning, attention to detail, and team cooperation, alongside technical skills including proficient English communication, numerical ability, and comprehensive food & beverage and banqueting product knowledge. This role requires individuals who are presentable, emotionally resilient, capable of working shifts, and physically mobile to meet operational demands. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/banqueting-coordinator-polokwane-sun-international Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• At least 2 years of experience.

Extracted automatically from the advert; confirm requirements on the original listing.

Job description

Before you apply

• Confirm the requirements and closing date on the original listing (myjobmag). SPANi lists vacancies from other sites and may not reflect last-minute changes.
• Legitimate employers do not charge application, registration or training fees.
• Don't send your ID or bank details before you have confirmed the employer is real.

How to spot a job scam

Before you apply

• Read the full advert and confirm you meet the minimum requirements before applying.
• Tailor your CV headline and most recent experience to the job title and key skills.
• Note the closing date and reference number, and keep a copy of what you submit.
• Apply only through the employer or job board link — never pay to apply.