Administration Clerk: Printing Outsourcing REF NO: GPW26/02

In brief

Overview The Government Printing Works is looking for an Administration Clerk (REF NO: GPW26/02) for Printing Outsourcing. This role provides crucial administrative support to the printing outsourcing division, ensuring that processes adhere to all relevant prescripts, policies, and procedures, and facilitating coordination with external contractors and government departments. What you will do * Render effective and efficient administration support in the process of printing outsourcing: Provide administration support in accordance with relevant prescripts, policies, and procedures; check and verify contract printers' quotes and invoices against contract tariffs; keep records of daily monitoring of printing contracts' working progress; verify GPW specifications in line with printing contracts; liaise with external contractors and government departments to ensure smooth and correct printing outsourcing. * Render support with the preparation of quotations: Check and verify quotations are prepared in line with required specifications; ensure accurate recordkeeping and filing of quotations. * Render administrative support in the quality control and inspections processes: Keep records of quality control and inspections, and identified risks; coordinate with relevant stakeholders to monitor the quality, accuracy, and timely delivery of printing products according to agreed specifications and deadlines. * Administration, recordkeeping, and reporting: Provide support services to the Division, including maintaining a proper records system, photocopying, scanning, filing, and organizing documents; proper keeping of personnel records; maintaining the leave register for the section; accurate and timely reporting when required. * Participate in the review and updating of standard operating procedures (SOPs): Incorporate approved changes into SOPs in consultation with the supervisor; review existing SOPs and identify outdated, unclear, or missing information; provide input on operational challenges and proposed improvements to existing SOPs; maintain records of reviewed and updated SOPs for reference and compliance purposes. * Service Standard and Monitoring of Suppliers: Assist with monitoring and performance assessment of contracted suppliers on goods and services delivered to ensure alignment with the Contract Management Framework; report any poor quality of service directly to the Contract Management unit. Requirements (from the original advert) * A Grade 12 certificate. * A three-year Degree in Supply Chain Management, NQF5 certificate in contract management plus 2 years’ Experience in Supply Chain Management field will be an added advantage. * Understanding of all relevant Supply Chain Management legislative framework, regulations and prescripts. * Basic understanding of the PFMA, PPPFA, Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury Regulations, GRAP, BBBEE and understanding of all Public Service regulations and departmental policies and procedures. Who should apply Candidates with a Grade 12 certificate who possess a foundational understanding of administrative processes, particularly within a public service or supply chain management environment. The ideal applicant should be capable of meticulous record-keeping, compliance verification, and stakeholder coordination. A strong grasp of legislative frameworks and regulations pertinent to Supply Chain Management, Public Finance Management Act (PFMA), and contract management is essential. Applicants with a degree or NQF5 certificate in Supply Chain Management or contract management, coupled with relevant experience, are at an advantage. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/administration-clerk-printing-outsourcing-ref-no-gpw26-02-government-printing-works Source: myjobmag

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At a glance

• At least 2 years of experience.

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