Administration Clerk REF NO: 2026/146/OCJ

In brief

**Overview** This role is for an Administration Clerk within the Office of the Chief Justice, specifically based at the KwaZulu-Natal Division of The High Court in Pietermaritzburg. The position offers a salary range of R237 453 – R279 708 per annum at Level 05. The successful candidate will be required to sign a performance agreement. **What you will do** Key responsibilities include: * Rendering general clerical support services, such as recording, organizing, storing, capturing, and retrieving correspondence and data. * Updating registers and statistics. * Receiving, determining the nature of, and distributing all incoming and outgoing documents, and following up on outstanding matters. * Maintaining a complete filing system and performing filing and tracing of documents for managers and components. * Typing letters and other correspondence as required. * Maintaining incoming and outgoing document registers for components and district offices. * Providing supply chain clerical support services, including acting as a sub-inventory controller for the manager’s office. * Liaising with internal and external stakeholders regarding the procurement of goods and services. * Handling the procurement of standard office items (e.g., stationery, refreshments) by obtaining quotations and completing procurement forms. * Maintaining the asset register of the component and district offices. * Providing personnel administration clerical support services, including maintaining leave registers, personnel records, and attendance registers. * Making suitable travel arrangements and verifying related documentation (e.g., accommodation, flight scheduling, passports, visas). * Processing travel and subsistence claims for the manager and unit members. * Providing administrative support services, including logistical arrangements for meetings and secretariat support. * Compiling minutes and memos. * Handling incoming and outgoing office correspondence. * Ensuring a proper filing system for all records and providing support with stationery supplies within the sub-directorate. **Requirements (from the original advert)** * Applicants should be in possession of a Grade twelve (12) certificate. * No experience required. * A driver’s license will serve as an added advantage. * Knowledge of: * Working procedures in terms of the working environment. * Registry processes and practice. * Storage and retrieval procedures in terms of the working environment. * Understanding of legislative frameworks governing the Public Service. * Filling system. * Mail procedure manual. * Promotion of access to information Act. * National archives. * Batho Pele Principles. * Skilled in: * Computer literacy (Microsoft Office). * Communication. * Numeracy. * Interpersonal skills. * Problem solving. * Analysing. * Time management. * Administrative skills. **Who should apply** Candidates with a Grade 12 certificate who are seeking an entry-level administrative position, as no prior experience is required. The ideal applicant will possess strong administrative capabilities, computer literacy in Microsoft Office, and an understanding of public service legislative frameworks and operating procedures. Essential soft skills include communication, numeracy, interpersonal relations, problem-solving, analytical thinking, and time management. A driver's license is considered advantageous. **Deadline** Not specified **Reference** Original posting: https://www.myjobmag.co.za/job/administration-clerk-ref-no-2026-146-ocj-office-of-the-chief-justice-south-africa Source: myjobmag

Summary drafted with AI assistance from the original advert. The advert itself is the authority — how we use AI.

At a glance

• No previous work experience required.

• Microsoft Office

Extracted automatically from the advert; confirm requirements on the original listing.

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