Administration Clerk: Contract Management REF NO: GPW26/01

In brief

Overview This is an Administration Clerk: Contract Management role (REF NO: GPW26/01) within the Government Printing Works. The position involves providing clerical and administrative support for the full lifecycle of contract agreements and service level agreements within the organization, ensuring compliance and efficient management. What you will do * Provide clerical support in the administering of contract agreements, which includes preparing motivations for contracts, providing inputs for motivations to the Manager, ensuring accurate invoices of contractors for submission, and compiling submissions to Legal for drafting of Service Level Agreements (SLAs) and addendums. * Provide clerical support in the monitoring of service level agreements by ensuring they align with relevant legislation, regulations, and GPW prescripts, policies, and procedures. This also involves ensuring contracts are properly executed, maintained, and updated through tracking performance, monitoring compliance, and ensuring obligations are met, as well as checking validity periods for extensions/renewals. * Provide efficient administration support services for the Sub-division, including rendering assistance with logistical support, ordering and issuing stationery, keeping proper personnel records, tracking contract price adjustments due to CPI or PSIRA increases, and communicating contract expiry flagging letters to end-users. * Update and maintain contract registers of service providers, ensuring uploading, accurate reporting, and recordkeeping of all contract information in the Automated Contract register. This also entails maintaining all contract-related documents, compiling basic reports on contract status, performance, compliance, and risks, and assisting with all contractual activities throughout the contract life cycle, including service reviews and inception meetings. Requirements (from the original advert) * A Grade 12 certificate. * *Added advantages:* * A three-year Degree in Supply Chain Management. * 2 years’ Experience in Contract Management field. * NQF5 certificate in contract management. * Knowledge of contract Management framework and administering of contract register. * *Required understandings:* * All relevant Supply Chain Management legislative framework, regulations and prescripts. * Basic understanding of the PFMA (Public Finance Management Act), PPPFA (Preferential Procurement Policy Framework Act), Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury Regulations, GRAP (Generally Recognized Accounting Practice), and BBBEE (Broad-Based Black Economic Empowerment). * All Public Service regulations and departmental policies and procedures. Who should apply Candidates holding a Grade 12 certificate who can provide comprehensive clerical and administrative support in contract and service level agreement management. Ideal applicants will possess an understanding of key legislative and financial frameworks relevant to public service supply chain and contract management. Experience or qualifications in Supply Chain Management or Contract Management are considered an advantage. Deadline Not specified Reference Original posting: https://www.myjobmag.co.za/job/administration-clerk-contract-management-ref-no-gpw26-01-government-printing-works Source: myjobmag

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At a glance

• At least 2 years of experience.

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